--- title: ACCOUNTS PAYABLE - Details description: View, manage and create AP Transactions and balances --- [Skip to content](https://cs.geminilogic.com/en/manual/accounts-payable-details#main-content) English Show submenu for translations [New Ticket](https://cs.geminilogic.com/en/manual/kb-tickets/new?hsLang=en) [Customer portal](https://cs.geminilogic.com/tickets-view?hsLang=en) ![Gemini-Logic-Logo (1).png\]](https://cs.geminilogic.com/hs-fs/hubfs/Gemini-Logic-Logo%20(1).png?height=40&name=Gemini-Logic-Logo%20(1).png) - Home - Products - Pricing - Blog - Company Open main navigation Close main navigation - Home - Products - Pricing - Blog - Company - English Show submenu for translations - [New Ticket](https://cs.geminilogic.com/en/manual/kb-tickets/new) - [Customer portal](https://cs.geminilogic.com/tickets-view) - [Go to Gemini Logic](https://www.geminilogic.com/) [Go to Gemini Logic](https://www.geminilogic.com/) Search the User Manual - There are no suggestions because the search field is empty. 1. 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[Spire User Manual - Accounts Payable](https://cs.geminilogic.com/en/manual/spire-user-manual-accounts-payable?hsLang=en) # ACCOUNTS PAYABLE - Details ## View, manage and create AP Transactions and balances ### ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-08-52-48-01-AM.png?width=51&height=44&name=image-png-Sep-01-2022-08-52-48-01-AM.png) ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-08-54-00-39-AM.png?width=664&height=383&name=image-png-Sep-01-2022-08-54-00-39-AM.png) - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-08-52-59-08-AM.png?width=119&name=image-png-Sep-01-2022-08-52-59-08-AM.png) Navigation** takes you through AP Accounts one by one from the list, filtered or unfiltered - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-08-53-24-88-AM.png?width=17&name=image-png-Sep-01-2022-08-53-24-88-AM.png) Save / Save and Close ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-08-53-32-48-AM.png?width=17&name=image-png-Sep-01-2022-08-53-32-48-AM.png)**  after any changes made to the Accounts Payable record - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-08-53-43-46-AM.png?width=19&name=image-png-Sep-01-2022-08-53-43-46-AM.png) Open Vendor** to access or edit any details (see [Vendors - Add / Edit / Delete](https://cs.geminilogic.com/en/manual/vendors-add-edit-delete?hsLang=en)) - **Open Items** tab - - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-08-54-10-01-AM.png?width=16&name=image-png-Sep-01-2022-08-54-10-01-AM.png) Refresh** to load any AP Accounts that may have been created since last refresh and that may not be displaying on this list - Open Items **Column Customization** - see [Accounts Payable - Access / List Functionality](https://cs.geminilogic.com/en/manual/accounts-payable-access-list-functionality?hsLang=en) - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-08-54-47-30-AM.png?width=22&name=image-png-Sep-01-2022-08-54-47-30-AM.png) Print** from the selection of available reports (see [Accounts Payable - Reports](https://cs.geminilogic.com/en/manual/accounts-payable-reports?hsLang=en)) - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-08-55-01-10-AM.png?width=17&name=image-png-Sep-01-2022-08-55-01-10-AM.png) New Entry** - see [Accounts Payable - New Transaction](https://cs.geminilogic.com/en/manual/accounts-payable-new-transaction?hsLang=en) - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-08-55-10-48-AM.png?width=16&name=image-png-Sep-01-2022-08-55-10-48-AM.png) Apply / ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-08-55-18-56-AM.png?width=17&name=image-png-Sep-01-2022-08-55-18-56-AM.png) Unapply** - if you flag items in the list, the ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-08-56-02-46-AM.png?width=16&name=image-png-Sep-01-2022-08-56-02-46-AM.png) **Apply** icon appears for you to link those items together, which results in a group ‘Balance’ - to ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-08-55-34-87-AM.png?width=17&name=image-png-Sep-01-2022-08-55-34-87-AM.png) **Unapply** items that have been previously applied: - click ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-08-56-14-00-AM.png?width=20&name=image-png-Sep-01-2022-08-56-14-00-AM.png) **Show: Open** to view these closed transactions, with option to only show **All Since Last Fiscal Year** - ![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png) flag the transaction you wish to Unapply from the parent transaction - click the ![](https://cs.geminilogic.com/hubfs/image-png-Sep-01-2022-08-56-39-81-AM.png) down arrow beside ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-08-55-53-76-AM.png?width=16&name=image-png-Sep-01-2022-08-55-53-76-AM.png)  **Apply** and select ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-08-55-43-17-AM.png?width=17&name=image-png-Sep-01-2022-08-55-43-17-AM.png) **Unapply** - note the Unapplied transactions now display their own ‘Balance’ - ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-08-58-34-48-AM.png?width=14&name=image-png-Sep-01-2022-08-58-34-48-AM.png) **Payment** - see [Accounts Payable - New Payment](https://cs.geminilogic.com/en/manual/accounts-payable-new-payment?hsLang=en) - ![](https://cs.geminilogic.com/hubfs/image-png-May-21-2023-06-46-35-2433-PM.png) **Void** Transaction - see [Accounts Payable - Void Payment / Transaction](https://cs.geminilogic.com/en/manual/accounts-payable-void-payment-transaction?hsLang=en) - ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-09-15-17-07-AM.png?width=17&name=image-png-Sep-01-2022-09-15-17-07-AM.png) option to place any transaction(s) on **Hold** so that no other transaction can be linked to it, including a payment- Hold can be overridden only by Users whose settings allow - click ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-09-23-41-67-AM.png?width=18&name=image-png-Sep-01-2022-09-23-41-67-AM.png) **Show: Open** to view **All** (closed) transactions, with option to only show **All Since Last Fiscal Year** - - - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-09-23-53-31-AM.png?width=21&name=image-png-Sep-01-2022-09-23-53-31-AM.png) Show Debits** will toggle the view to show Debits (Payments / Vendor Credits) and then all linked Credits (Invoices / Vendor Debits) beneath them - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-09-24-09-36-AM.png?width=14&name=image-png-Sep-01-2022-09-24-09-36-AM.png) Expand All** / **Collapse All** will display parent transactions then show all linked transactions underneath it - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-09-24-23-97-AM.png?width=20&name=image-png-Sep-01-2022-09-24-23-97-AM.png) View History** displays a linking history of all records Applied (linked) or Unapplied to the transaction selected - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-09-24-31-51-AM.png?width=18&name=image-png-Sep-01-2022-09-24-31-51-AM.png) View Transaction** for transaction selected - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-09-24-42-50-AM.png?width=17&name=image-png-Sep-01-2022-09-24-42-50-AM.png) View Purchase Order** for the selected invoice transaction - if the transaction originated from a Purchase Order that is still open, this view gives full Purchase Order functionality, User Settings permitting (see [Purchase Orders - Add / Change](https://cs.geminilogic.com/en/manual/purchase-orders-add-change?hsLang=en) )                          ![](https://cs.geminilogic.com/hubfs/image-png-Sep-01-2022-09-24-52-77-AM.png) - - - - if the transaction originated from a Purchase Order that is closed                         ![](https://cs.geminilogic.com/hubfs/image-png-Sep-01-2022-09-25-02-48-AM.png) - - - - - **![](https://cs.geminilogic.com/hubfs/image-png-Sep-01-2022-09-25-07-56-AM.png) Reprint** Purchase Order - **![](https://cs.geminilogic.com/hubfs/image-png-Sep-01-2022-09-25-14-77-AM.png) Copy** this purchase into a new order (see [Purchase Orders - Add Using Copy / Credit](https://cs.geminilogic.com/en/manual/purchase-orders-add-purchase-order-using-copy-credit?hsLang=en)) - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-09-25-21-56-AM.png?width=23&name=image-png-Sep-01-2022-09-25-21-56-AM.png) Credit** this invoice by creating a credit purchase order (see [Purchase Orders - Add Using Copy / Credit](https://cs.geminilogic.com/en/manual/purchase-orders-add-purchase-order-using-copy-credit?hsLang=en)) - - **Column Customization** - see [Accounts Payable - Access / List Functionality](https://cs.geminilogic.com/en/manual/accounts-payable-access-list-functionality?hsLang=en) - **![](https://cs.geminilogic.com/hubfs/image-png-May-21-2023-11-48-41-8659-AM.png) Communications** tab - see [Accounts Payable - Communications](https://cs.geminilogic.com/en/manual/accounts-payable-communications?hsLang=en) - **User Defined Tab** (UDF) allows you to add unlimited information fields that are not included in the default Spire program, for use in list Filters, Excel exports, and for setting into forms and reports - see [User Defined Fields](https://cs.geminilogic.com/en/manual/user-defined-fields-entering-data?hsLang=en)**![](https://cs.geminilogic.com/hubfs/image-png-Sep-01-2022-09-30-58-89-AM.png)** - [Spire Systems - General Knowledge Base](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#main-content) - [Tips and Tricks](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#tips-and-tricks) - [Spire Administration - General Ledger](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#spire-administration-general-ledger) - [Spire Administration - Sales](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#spire-administration-sales) - [Spire Administration - Inventory](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#spire-administration-inventory) - [Analytics for Spire](https://cs.geminilogic.com/en/manual/analytics-for-spire?hsLang=en) - [Spire User Manual - System Overview](https://cs.geminilogic.com/en/manual/spire-user-manual-system-overview?hsLang=en) - [Spire User Manual - User Settings](https://cs.geminilogic.com/en/manual/spire-user-manual-user-settings?hsLang=en) - [Spire User Manual - Vendors](https://cs.geminilogic.com/en/manual/spire-user-manual-vendors?hsLang=en) - [Spire User Manual - Inventory](https://cs.geminilogic.com/en/manual/spire-user-manual-inventory?hsLang=en#main-content) - [Pricing](https://cs.geminilogic.com/en/manual/spire-user-manual-inventory?hsLang=en#pricing) - [Spire User Manual - Price Matrix](https://cs.geminilogic.com/en/manual/spire-user-manual-price-matrix?hsLang=en) - [Spire User Manual - Purchase Orders](https://cs.geminilogic.com/en/manual/spire-user-manual-purchase-orders?hsLang=en) - [Spire User Manual - Sales Orders](https://cs.geminilogic.com/en/manual/spire-user-manual-sales-orders?hsLang=en) - [Spire User Manual - Keyboard Shortcuts](https://cs.geminilogic.com/en/manual/spire-user-manual-keyboard-shortcuts?hsLang=en) - [Spire User Manual - Company Settings](https://cs.geminilogic.com/en/manual/spire-user-manual-company-settings?hsLang=en) - [Spire User Manual - New Instal/Company Setup](https://cs.geminilogic.com/en/manual/spire-user-manual-new-instal-company-setup?hsLang=en) - [Spire User Manual - General Ledger](https://cs.geminilogic.com/en/manual/spire-user-manual-general-ledger?hsLang=en) - [Spire User Manual - Accounts Receivable](https://cs.geminilogic.com/en/manual/spire-user-manual-accounts-receivable?hsLang=en) - [Spire User Manual - Accounts Payable](https://cs.geminilogic.com/en/manual/spire-user-manual-accounts-payable?hsLang=en) - [Spire User Manual - Payroll](https://cs.geminilogic.com/en/manual/spire-user-manual-payroll?hsLang=en) - [Spire User Manual - Production Manager](https://cs.geminilogic.com/en/manual/spire-user-manual-production-manager?hsLang=en) - [Spire User Manual - Service Manager](https://cs.geminilogic.com/en/manual/spire-user-manual-service-manager?hsLang=en) - [Spire User Manual - User Defined Fields](https://cs.geminilogic.com/en/manual/spire-user-manual-user-defined-fields?hsLang=en) - [Spire User Manual - Job Costing](https://cs.geminilogic.com/en/manual/spire-user-manual-job-costing?hsLang=en) - [HubSpot](https://cs.geminilogic.com/en/manual/hubspot?hsLang=en#main-content) - [Updates](https://cs.geminilogic.com/en/manual/hubspot?hsLang=en#updates) - [Gemini Logic](https://cs.geminilogic.com/en/manual/gemini-logic?hsLang=en) - [Shipping](https://cs.geminilogic.com/en/manual/shipping?hsLang=en) - 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