---
title: ACCOUNTS RECEIVABLE - Payment Transactions
description: Process AR Payments manually or by Batch for cash / cheque / credit card / debit card payment, or by Batch for Electronic Funds Transfer (EFT)
---

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# ACCOUNTS RECEIVABLE - Payment Transactions

## Process AR Payments manually or by Batch for cash / cheque / credit card / debit card payment, or by Batch for Electronic Funds Transfer (EFT)

**![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-02-04-96-PM.png?width=50&height=71&name=image-png-Aug-31-2022-08-02-04-96-PM.png)** 

- **Manual** Payment entry  ![ARDetailsFlagged](https://cs.geminilogic.com/hs-fs/hubfs/ARDetailsFlagged.png?width=688&height=401&name=ARDetailsFlagged.png)

- - ![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png) flag the transaction(s) being paid
    - click on the ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-02-57-79-PM.png?width=12&name=image-png-Aug-31-2022-08-02-57-79-PM.png) **Payment** icon

             ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-02-32-18-PM.png?width=372&height=414&name=image-png-Aug-31-2022-08-02-32-18-PM.png)

- - accept or change the **Method** of payment
    - accept or change the **Date**
    - option to ![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png) **Print receipt** for the Customer  
          - to re-print this receipt, open the AR account, select the Payment transaction(s) and click ![](https://cs.geminilogic.com/hubfs/image-png-May-19-2023-06-17-31-1242-PM.png) **Print** to access the **AR Payment Receipt**

                          **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-May-19-2023-06-19-08-2053-PM.png?width=277&height=186&name=image-png-May-19-2023-06-19-08-2053-PM.png)**

- - option to enter a **Reference No** (typically used for the Customer’s cheque number)

- - option to enter a **Memo** for internal reference
    - option to enter / change the **Discount Amount** or **Discount %** then check ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-04-50-21-PM.png?width=17&name=image-png-Aug-31-2022-08-04-50-21-PM.png) **Give Discount**
    - accept or change the **Total** cheque amount - if changed, shortage will be applied to last transaction, unless the **Pay Amount** is changed for each transaction
    - **select** from ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-05-09-46-PM.png?width=18&name=image-png-Aug-31-2022-08-05-09-46-PM.png) **Post** or ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-05-19-22-PM.png?width=18&name=image-png-Aug-31-2022-08-05-19-22-PM.png) **Post and Review GL** (or Alt+s) 
          - User Settings for this selection - Edit \> User Settings \> Accounts Receivable: 
                  - ![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png) **Modify GL Transaction**
                  - **Modify Transactions by Default:** 
                            - ![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png) ![PostReviewPost](https://cs.geminilogic.com/hs-fs/hubfs/PostReviewPost.png?width=134&height=54&name=PostReviewPost.png)

- - - - - **![CheckBoxUnchecked-1](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxUnchecked-1.png?width=16&height=16&name=CheckBoxUnchecked-1.png) ![PostPostReview](https://cs.geminilogic.com/hs-fs/hubfs/PostPostReview.png?width=158&height=51&name=PostPostReview.png)**

- **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-May-19-2023-06-22-55-5441-PM.png?width=28&height=39&name=image-png-May-19-2023-06-22-55-5441-PM.png)  Batch** Payment for **Cash / Cheque / Credit / Debit** payments 
    - from the Accounts Receivable list click ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-05-47-27-PM.png?width=12&name=image-png-Aug-31-2022-08-05-47-27-PM.png) **Batch**

  **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-05-33-67-PM.png?width=666&height=272&name=image-png-Aug-31-2022-08-05-33-67-PM.png)**

- - in AR Batches List click ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-05-57-38-PM.png?width=17&name=image-png-Aug-31-2022-08-05-57-38-PM.png) **Add Batch**

   **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-05-40-46-PM.png?width=531&height=143&name=image-png-Aug-31-2022-08-05-40-46-PM.png)**  
   ![](https://cs.geminilogic.com/hubfs/image-png-Aug-31-2022-08-06-29-91-PM.png)

- - select the **Payment Method**

- - enter or select the **Batch Date**
    - enter any **Notes** you want to assign to this batch
    - click ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-06-13-19-PM.png?width=23&name=image-png-Aug-31-2022-08-06-13-19-PM.png) **Add Cheque**

![ARBatchAddCheque](https://cs.geminilogic.com/hs-fs/hubfs/ARBatchAddCheque.png?width=547&height=290&name=ARBatchAddCheque.png)

- - - select **Customer**
          - option to enter Payment **#**
          - enter cheque **Amount**
          - ![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png) check invoices that are being paid
          - option to check **Give Discount** then assign by amount or %
          - **Amounts** will show accumulated amount of items checked, which should match the cheque amount

- - - click **OK** to add this cheque to the AR Batch list

- - AR Batch list options:

![](https://cs.geminilogic.com/hubfs/image-png-Aug-31-2022-08-07-01-97-PM.png)

- - - select **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-07-28-27-PM.png?width=21&name=image-png-Aug-31-2022-08-07-28-27-PM.png) Discount** options:

- - - - **Give Expired Discounts**
                  - **Give Available Discounts**
                  - **Don’t Give Discounts**
          - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-07-38-46-PM.png?width=12&name=image-png-Aug-31-2022-08-07-38-46-PM.png) Open Customer** to view or edit
          - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-07-50-38-PM.png?width=19&name=image-png-Aug-31-2022-08-07-50-38-PM.png) View Transaction** selected
          - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-08-02-39-PM.png?width=18&name=image-png-Aug-31-2022-08-08-02-39-PM.png) View Source** (invoice) for transaction selected
          - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-08-12-48-PM.png?width=23&name=image-png-Aug-31-2022-08-08-12-48-PM.png) Add  / ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-08-27-29-PM.png?width=23&name=image-png-Aug-31-2022-08-08-27-29-PM.png)  Edit / ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-08-39-02-PM.png?width=23&name=image-png-Aug-31-2022-08-08-39-02-PM.png)**   **Remove Cheque(s)** selected
          - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-08-51-44-PM.png?width=17&name=image-png-Aug-31-2022-08-08-51-44-PM.png) Save** or ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-08-59-57-PM.png?width=17&name=image-png-Aug-31-2022-08-08-59-57-PM.png) **Save and close** to access the AR Batch later
          - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-09-09-97-PM.png?width=17&name=image-png-Aug-31-2022-08-09-09-97-PM.png) Delete** the AR Batch if you want to start over
          - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-09-20-38-PM.png?width=18&name=image-png-Aug-31-2022-08-09-20-38-PM.png) Print / Preview / Email** the **Pending Receipts** report if desired
          - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-09-49-33-PM.png?width=19&name=image-png-Aug-31-2022-08-09-49-33-PM.png) Post** (or Alt+s) the AR Batch to process payments into each AR account
          - you will be prompted to **Select** **EFT Settings**

                            ![APBatchEFTSettings](https://cs.geminilogic.com/hs-fs/hubfs/APBatchEFTSettings.png?width=249&height=145&name=APBatchEFTSettings.png)

- - - - confirm or change the **GL Account** you want to post this batch to
                  - select from that GL Account's established **EFT Settings**
                  - confirm or change the **Process on** date for the bank transaction
          - you will then be prompted to Print / Preview / Email the **AR Payment Receipt** report - will print each Customer’s payment receipt on a separate page
          - to re-print this receipt, open the AR account, select the Payment transaction(s) and click **Print** to access the **AR Payment Receipt**

                                   ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-May-19-2023-06-31-35-6337-PM.png?width=294&height=199&name=image-png-May-19-2023-06-31-35-6337-PM.png)

- - - a prompt will popup with option to transfer payments from Cash Receipts GL Account to Bank GL Account

                       ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-10-01-72-PM.png?width=338&height=135&name=image-png-Aug-31-2022-08-10-01-72-PM.png)

- - - - **Yes** 
                            - a transaction will be presented to transfer the total payment amounts from the Cash and Cheque Receipts GL Account to the Bank GL Account

                                        ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-10-12-39-PM.png?width=498&height=319&name=image-png-Aug-31-2022-08-10-12-39-PM.png)

- - - - - you will then be prompted to print the **Cheque Deposit List** which can be used as your deposit slip to the bank

                                       ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-10-18-46-PM.png?width=533&height=219&name=image-png-Aug-31-2022-08-10-18-46-PM.png)

- - - - **No** - you can manually create the transaction later

- - - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-May-19-2023-06-22-55-5441-PM.png?width=28&height=39&name=image-png-May-19-2023-06-22-55-5441-PM.png) Batch** Payment entry for **EFT** (Electronic Funds Transfer)
            
                  - Setup 
                            - in the GL Account(s) used for payments, click into the EFT Settings tab 
                                        - **![](https://cs.geminilogic.com/hubfs/image-png-May-19-2023-06-39-54-3736-PM.png)** select from the EFT format drop-down
                                        - establish settings from Bank

                                      ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-May-19-2023-06-39-10-5908-PM.png?width=486&height=365&name=image-png-May-19-2023-06-39-10-5908-PM.png)

- - - - - enter your Customer’s bank information in Customer \> Billing tab \> **Bank Information**

                          **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-10-41-21-PM.png?width=555&height=398&name=image-png-Aug-31-2022-08-10-41-21-PM.png)**

- - - - from the Accounts Receivable list click ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-11-43-45-PM.png?width=12&name=image-png-Aug-31-2022-08-11-43-45-PM.png) **Batch**

                       **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-10-54-54-PM.png?width=571&height=161&name=image-png-Aug-31-2022-08-10-54-54-PM.png)**

- - - - in AR Batches List click ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-11-54-47-PM.png?width=17&name=image-png-Aug-31-2022-08-11-54-47-PM.png) **Add Batch**

                      **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-11-02-83-PM.png?width=562&height=151&name=image-png-Aug-31-2022-08-11-02-83-PM.png)**

- - - - select **EFT Payment Method**

                        **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-May-19-2023-07-05-41-5087-PM.png?width=501&height=347&name=image-png-May-19-2023-07-05-41-5087-PM.png)**

- - - - enter or select the **Batch Date**
                  - enter **Due By** date to load all invoices that are due by this date, or leave blank to load all
                  - select the **Currency** of the receivable invoices you want to load, or leave blank for base currency
                  - select the **Payment Terms** of the invoices you want to load (ie: EFT - Electronic Funds Transfer)
                  - enter any **Notes** you want to assign to this batch
                  - click ![](https://cs.geminilogic.com/hubfs/image-png-Aug-31-2022-08-12-19-31-PM.png) **Load Receivables**
                  - from the AR Batch list:

                         ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-12-29-68-PM.png?width=539&height=379&name=image-png-Aug-31-2022-08-12-29-68-PM.png)

- - - - - set ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-12-38-66-PM.png?width=21&name=image-png-Aug-31-2022-08-12-38-66-PM.png) **Discount** settings
                            - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-12-49-96-PM.png?width=13&name=image-png-Aug-31-2022-08-12-49-96-PM.png)  Open Customer** to view or edit
                            - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-12-59-17-PM.png?width=22&name=image-png-Aug-31-2022-08-12-59-17-PM.png) View Transaction** selected
                            - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-13-11-31-PM.png?width=20&name=image-png-Aug-31-2022-08-13-11-31-PM.png) View Source** (invoice) for transaction selected
                  - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-13-38-27-PM.png?width=17&name=image-png-Aug-31-2022-08-13-38-27-PM.png) Save** or ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-13-46-06-PM.png?width=17&name=image-png-Aug-31-2022-08-13-46-06-PM.png) **Save and close** to access the AR Batch later
                  - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-13-58-71-PM.png?width=17&name=image-png-Aug-31-2022-08-13-58-71-PM.png) Delete** the AR Batch if you want to start over
                  - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-14-14-56-PM.png?width=18&name=image-png-Aug-31-2022-08-14-14-56-PM.png) Print** the **Pending Receipts** report if desired
                  - **![](https://cs.geminilogic.com/hubfs/image-png-May-19-2023-07-06-48-2380-PM.png) Post** (or Alt+s) the AR Batch to process payments into each account 
                            - you will be prompted to **Save** the file for your bank

                                  ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-14-49-38-PM.png?width=537&height=304&name=image-png-Aug-31-2022-08-14-49-38-PM.png)

- - - - - you will then be prompted to print / preview / email the **AR Payment Receipt** report - will print each Customer’s payment receipt on a separate page 
                                        - to re-print this receipt, open the AR account, select the Payment transaction(s) and click **Print** to access the **AR Payment Receipt**

                                              **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-May-19-2023-06-31-35-6337-PM.png?width=294&height=199&name=image-png-May-19-2023-06-31-35-6337-PM.png)**

- - - - - a prompt will popup with option to transfer payments from EFT GL Account to Bank GL Account

                                         ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-14-55-77-PM.png?width=370&height=148&name=image-png-Aug-31-2022-08-14-55-77-PM.png)

- - - - - - **Yes -** a transaction will be presented to transfer the total payment amounts from the Cash and Cheque Receipts GL Account to the Bank GL Account and you will be prompted to print the **Cheque Deposit List**

                                                ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-31-2022-08-15-02-97-PM.png?width=496&height=318&name=image-png-Aug-31-2022-08-15-02-97-PM.png)

- - - - - - **No -** you can manually create the transaction later

- [Spire Systems - General Knowledge Base](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#main-content)

    - [Tips and Tricks](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#tips-and-tricks)
    - [Spire Administration - General Ledger](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#spire-administration-general-ledger)
    - [Spire Administration - Sales](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#spire-administration-sales)
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- [Spire User Manual - System Overview](https://cs.geminilogic.com/en/manual/spire-user-manual-system-overview?hsLang=en)
- [Spire User Manual - User Settings](https://cs.geminilogic.com/en/manual/spire-user-manual-user-settings?hsLang=en)
- [Spire User Manual - Vendors](https://cs.geminilogic.com/en/manual/spire-user-manual-vendors?hsLang=en)
- [Spire User Manual - Inventory](https://cs.geminilogic.com/en/manual/spire-user-manual-inventory?hsLang=en#main-content)

    - [Pricing](https://cs.geminilogic.com/en/manual/spire-user-manual-inventory?hsLang=en#pricing)
- [Spire User Manual - Price Matrix](https://cs.geminilogic.com/en/manual/spire-user-manual-price-matrix?hsLang=en)
- [Spire User Manual - Purchase Orders](https://cs.geminilogic.com/en/manual/spire-user-manual-purchase-orders?hsLang=en)
- [Spire User Manual - Sales Orders](https://cs.geminilogic.com/en/manual/spire-user-manual-sales-orders?hsLang=en)
- [Spire User Manual - Keyboard Shortcuts](https://cs.geminilogic.com/en/manual/spire-user-manual-keyboard-shortcuts?hsLang=en)
- [Spire User Manual - Company Settings](https://cs.geminilogic.com/en/manual/spire-user-manual-company-settings?hsLang=en)
- [Spire User Manual - New Instal/Company Setup](https://cs.geminilogic.com/en/manual/spire-user-manual-new-instal-company-setup?hsLang=en)
- [Spire User Manual - General Ledger](https://cs.geminilogic.com/en/manual/spire-user-manual-general-ledger?hsLang=en)
- [Spire User Manual - Accounts Receivable](https://cs.geminilogic.com/en/manual/spire-user-manual-accounts-receivable?hsLang=en)
- [Spire User Manual - Accounts Payable](https://cs.geminilogic.com/en/manual/spire-user-manual-accounts-payable?hsLang=en)
- [Spire User Manual - Payroll](https://cs.geminilogic.com/en/manual/spire-user-manual-payroll?hsLang=en)
- [Spire User Manual - Production Manager](https://cs.geminilogic.com/en/manual/spire-user-manual-production-manager?hsLang=en)
- [Spire User Manual - Service Manager](https://cs.geminilogic.com/en/manual/spire-user-manual-service-manager?hsLang=en)
- [Spire User Manual - User Defined Fields](https://cs.geminilogic.com/en/manual/spire-user-manual-user-defined-fields?hsLang=en)
- [Spire User Manual - Job Costing](https://cs.geminilogic.com/en/manual/spire-user-manual-job-costing?hsLang=en)
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