Spire User Manual - General Ledger
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      2. Spire User Manual - General Ledger

      GENERAL LEDGER - Create / Copy / Reverse Transactions

      Create a New Transaction

      • enter Date
      • option to Print after posting transaction
      •   Add a line or click into a line on the grid
      •   Delete the line(s) selected
      • type or browse for the Account No from a filtered or unfiltered list
      • enter the Base Debit or Base Credit amount(s)
        • these fields are calculable ie: 4.00/(4.00-2.00) will enter 12.00 into the field

      • if Multicurrency is turned on and the selected GL Account No is USD, then the Foreign Debit and Foreign Credit will be available to fill in, as displayed above

        • Transactions with multiple currencies:

          • select foreign GL Account and fill in the Foreign Debit / Credit

          • select the base GL Account and fill in the Base Debit / Credit (these fields are calculable ie: 24/(4-2) -will return 12)

      • Rate identifies the current exchange rate in the system for the Currency on the selected GL Account, but can be changed here

                         GLTransaction-1

            • enter a Memo description for this Transaction, which can be different for each line if desired

            • the Designation identifies the usual balance of the selected GL account, as established in the GL Account setup

              • Debit Designation - entering a Debit will increase / entering a Credit will decrease

              • Credit Designation - entering a Credit will increase / entering a Debit will decrease

            • Currency identifies which currency the selected GL Account was set up as
            • note the accumulation of total Debits and Credits at the bottom
              • when Debits equal Credits and the Balance shows 0.00 the   Post button will become available to complete the transaction
            • ExpandAllocationsIcon Expand Allocations will show the disbursements if any Allocation GL Accounts are used in the entry


        Reverse / Copy a General Ledger Transaction

        • access the General Ledger Transaction from one of 2 places:
          • GLTransactionsIcon Transactions tab  
        GLTransactionsTabTransactionOptions-1
          • Transactions tab from within the GL Account details
        GLAccountTransactionsTabTransactionOptions-1

        • locate Transactions with Source of General Ledger
        • either double-click the Transaction or select it and click GLTransactionDrop then select View
        • from the Transaction view, click on Reverse to reverse or to access the Copy option

         

        • the new GL Transaction will open up for you to make any changes:
          • enter date this Reversal / Copy is to be posted

          • make any changes to the lines

            •   Add a line

            •   Delete a line

            • click into the grid and make any changes to amounts, memo, etc

          • when Balance shows 0.00, click   Post (or Alt+s)