GENERAL LEDGER - Reports

Accessing and generating General Ledger reports for Print / Preview / Email

 

• Access 
  • Accounts list

       

• • • select or multi-select the Account(s) from the filtered or unfiltered list (see GL Account Filters)
    • select Print Selected or Print All
•  Account Details

       

• • Transactions list

       

• • • select or multi-select the Transaction(s) from the filtered or unfiltered list (see GL Account Filters)
    • select Print Selected or Print All
  • Reports tab

       

• • • select the Report Template (section) for the type:
      • Financial Report
      • Historical Financial Report
      • GL Transaction
      • GL Historical Transactions
    • enter the criteria / parameters
    • click on Print to select from the list of reports in the chosen Template category
• Generating Reports
  • from the Spire Reports list, select the report(s) you wish to run
  • highlight the report to check the description below to see if it's what you expect

• • select the run method:        

• • • Print 
      • accept or change the Printer
      • accept or change the Paper Source
      • printer format permitted, select from Duplex options
      • accept or change the number of Copies
      • option to Save Defaults so same settings will be used next time this report is selected for printing

• • • Email 

• • • • Setup
        • establish Company Settings
        • establish User Settings

• • • • Recipients

                                 

• • • • • click into the To box and type email address(es) in the To box (separate additional email addresses with ‘;’) 
        • accept or change the CC and BCC recipient(s) default as set in User / Company settings 
        • Attachments box displays all reports being sent
        • select from available email addresses for the From and Reply-To fields
        • enter the message in the bottom box

                               

• • • • option to Select Template or setup a new one:
        • Edit > Email templates

                                       

• • • • • New template

                                 

• • • • • enter Template Name

• • • • • enter Subject for the email
        • enter the email message in the Body section, in the Rich Text tab if you want to use formatting (bullets, etc) or the Raw HTML tab if you want to add special formatting or insert an image, or the Plain Text tab if you want to avoid any formatting 
        • option to Insert Param merge field(s) into the subject or message body
        • option to make this a Shared Template (other Users can use it) or   Personal Template

• • • • if not using a template, then manually enter the Subject and Message, selecting either Rich Text, Raw HTML, or Plain Text tab 
      •   Attach File of any type
      • Insert Param merge field( s) available for the records selected

                               

• • • •   Send the email or Save / Save Close and Edit / Send later from the Email module (note…emails can be re-sent)

• • • Preview - see report(s) on screen with additional options (if multiple reports were selected, each report will populate a separate tab) with additional options:
      • Use Ctrl + scroll to zoom in or out 
      •   Print the report currently in the viewer window
      •   Print All reports if multiple reports were chosen (shown by multiple tabs)
      •   Export
        • select the Format
        • select the Destination
          • Application will open the program on your computer that is associated with the Format you chose
          • Disk file will prompt you to save the Report in the Format you chose
          • Exchange Folder allows the Report to be accessed through a Microsoft Exchange client such as Microsoft Outlook
        • click OK
      •   Find to search text of the document / report
      •   navigate through pages of the report alternatively to scrolling down 
        
        

• Security on Reports can be established at Company Level, User Level or Server Level:
  • Company Level - Edit > Company Settings > Reports
    • Disable Security gives full access to all users for all reports to Preview / Print / Export / Email unless Security is Enabled in User Settings (described below)
    • Enable Security gives ability to select which reports can be accessed for all Users to Preview / Print / Export / Email
  • User Level - Edit > User Settings > Reports
    • Company Default applies Security settings from Company Settings (described above)
    • Disable Security gives full access to this user for all reports to Preview / Print / Export / Email
    • Enable Security gives access to security settings for each report listed, to Preview / Print / Export / Email
    • Use Defaults establishes settings same as Company settings, with the ability to make changes
      
  • Server Level - Tools > Server Administration
    • select a report in the list
    • delete or disable

               

 

Customizations to Reports - most customizations will need to be done by your Spire Partner, but you can perform the following customizations:

• Enter Messages to print on Financial Reports
  • access in Edit > Company Settings > Reports > Messages tab

• • select the Report Type as Financial Report
  • type the message in the Header and/or Footer text boxes
    • ie: 'Accounting Firm - Sharp Pencils LLP' / 'These numbers are final for the period identified in the report date'
• printed Financial Reports will display messages
  • Header:

• • Footer:

 

• Available General Ledger Reports

 

Report Name	Location
Account Reconciliation	Transactions List > Account Reconcile
Balance Sheet	Accounts List / Reports tab > Financial Report Template
Bank Disbursements List	Transactions List
Budgets and Forecasts	Budgets and Forecasts List
Communication Notes	Account Details > Communication Tab / Transaction > Communications Tab
Comparative Financial Statement	Accounts List / Reports tab > Financial Report
Consolidated GL Account Activity	Transactions List
Financial Statement by Period	Accounts List / Reports tab > Financial Report
Financial Summary	Accounts List / Reports tab > Financial Report
Financial Statement by 12 Periods Only	Accounts List / Reports tab > Financial Report
General Ledger Account Activity	Transactions List
General Ledger Journal Transaction	Transaction Entry / Transactions List
GL Chart of Accounts	Accounts List
GL Account Foreign Balance	Reports tab > Financial Report
GL Account Period Balances	Account Details > Balances tab
GL Account Period Balances Foreign	Account Details > Balances tab
GL Foreign Balance	Accounts List
GL Chart of Accounts Revaluation	Accounts List
GL Foreign Balance	Accounts List
GL Transactions by Month	Reports tab > GL Transactions
GL Historical Transactions by Trans	Reports tab > GL Historical Transactions
GL Historical Transactions by Acct	Reports tab > GL Historical Transactions
Historical Balance Sheet	Reports tab > Historical Financial Report
Historical Comparative Financial Statement	Reports tab > Historical Financial Report
Historical Financial Statement	Reports tab > Historical Financial Report
Historical Financial Statement by 12 Periods	Reports tab > Historical Financial Report
Historical Income Statement	Reports tab > Historical Financial Report
Historical Trial Balance	Reports tab > Historical Financial Report
Income Statement	Accounts List / Reports tab > Financial Report
Income Statement compared to Budget	Reports tab > Financial Report
Income Statement compared to Forecast	Reports tab > Financial Report
Invoice Re-Print	Transactions List > View Source
POS Tick Re-print	Transactions List > View Source
Purchase Order Re-Print	Transactions List > View Source
Trial Balance	Accounts List / Reports tab > Financial Report
Trial Post Transactions	Transaction