--- title: PURCHASE ORDERS - Post Vendor Invoice to Accounts Payable description: Post your Vendor's Invoice from your Purchase Order into AP for items received and create a link from AP to the original PO --- [Skip to content](https://cs.geminilogic.com/en/manual/purchase-orders-vendor-invoice-to-accounts-payable#main-content) English Show submenu for translations [New Ticket](https://cs.geminilogic.com/en/manual/kb-tickets/new?hsLang=en) [Customer portal](https://cs.geminilogic.com/tickets-view?hsLang=en) ![Gemini-Logic-Logo (1).png\]](https://cs.geminilogic.com/hs-fs/hubfs/Gemini-Logic-Logo%20(1).png?height=40&name=Gemini-Logic-Logo%20(1).png) - Home - Products - Pricing - Blog - Company Open main navigation Close main navigation - Home - Products - Pricing - Blog - Company - English Show submenu for translations - [New Ticket](https://cs.geminilogic.com/en/manual/kb-tickets/new) - [Customer portal](https://cs.geminilogic.com/tickets-view) - [Go to Gemini Logic](https://www.geminilogic.com/) [Go to Gemini Logic](https://www.geminilogic.com/) Search the User Manual - There are no suggestions because the search field is empty. 1. 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[Spire User Manual - Purchase Orders](https://cs.geminilogic.com/en/manual/spire-user-manual-purchase-orders?hsLang=en) # PURCHASE ORDERS - Post Vendor Invoice to Accounts Payable ## Post your Vendor's Invoice from your Purchase Order into AP for items received and create a link from AP to the original PO **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Apr-26-2023-07-55-09-2269-PM.png?width=50&height=44&name=image-png-Apr-26-2023-07-55-09-2269-PM.png)** - activate in Edit \> Company Settings \> Purchase Orders ![CompanySettingsPurchaseOrdersPosttoAP](https://cs.geminilogic.com/hs-fs/hubfs/CompanySettingsPurchaseOrdersPosttoAP.png?width=361&height=231&name=CompanySettingsPurchaseOrdersPosttoAP.png)  - in the PO click on **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Apr-26-2023-07-55-09-2269-PM.png?width=24&height=21&name=image-png-Apr-26-2023-07-55-09-2269-PM.png)** Invoice ![PurchaseOrderHeaderCropped](https://cs.geminilogic.com/hs-fs/hubfs/PurchaseOrderHeaderCropped.png?width=688&height=110&name=PurchaseOrderHeaderCropped.png) - note the value of goods received (since the last Vendor Invoice was posted on this Purchase Order), represented by the **Expected vendor invoice amount** **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Apr-26-2023-08-19-04-5252-PM.png?width=318&height=372&name=image-png-Apr-26-2023-08-19-04-5252-PM.png)** - - accept or change the **Actual vendor invoice amount**  - if there is a difference between the Expected vendor invoice amount (value of received / not invoiced to date) and the Actual vendor invoice amount, Spire will post the difference to the GL Account established for Inventory Variance in Edit \> Company Settings \> General ledger \> Special Accounts tab \> Inventory section: ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Apr-26-2023-08-21-57-7077-PM.png?width=592&height=203&name=image-png-Apr-26-2023-08-21-57-7077-PM.png) - enter **Vendor freight amount** that is included on this invoice - accept or change taxes (if applicable) - accept or change the **Terms** that load from Vendor Details - enter the Vendor’s **Invoice date** - accept or change **Due date** (used in [AP Reports](https://cs.geminilogic.com/en/manual/accounts-payable-reports?hsLang=en) / AP [Batch Payments](https://cs.geminilogic.com/en/manual/%20accounts-payable-new-payment?hsLang=en#%20APBatchSelect)) - **select** from ![](https://cs.geminilogic.com/hubfs/image-png-Apr-26-2023-09-43-01-6928-PM.png) **Post** / **Post and Review GL** (or Alt+s) - User Settings for this selection - Edit \> User Settings \> Purchases - **![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png) Modify GL Transaction **will add the **Post and Review GL** option - **![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png) Modify Transactions by Default **(on) presents the Post button like this:                                  ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Apr-26-2023-08-39-41-0623-PM.png?width=190&height=90&name=image-png-Apr-26-2023-08-39-41-0623-PM.png) - - - - ** ![CheckBoxUnchecked-1](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxUnchecked-1.png?width=16&height=16&name=CheckBoxUnchecked-1.png) Modify Transactions by Default** (off) presents the Post button like this:                                  ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Apr-26-2023-09-36-22-0318-PM.png?width=201&height=86&name=image-png-Apr-26-2023-09-36-22-0318-PM.png) - - - **Post and Review GL** presents the GL Transaction before it posts to the General Ledger  with option to edit, except for the 'Accrued Payables' account / amount                        ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Apr-26-2023-09-58-43-8497-PM.png?width=460&height=271&name=image-png-Apr-26-2023-09-58-43-8497-PM.png) - click **OK** - accumulated invoiced amounts will show in Purchase Order List in the column **Invoiced Amount ![PurchasesModuleListInvoicedAmount](https://cs.geminilogic.com/hs-fs/hubfs/PurchasesModuleListInvoicedAmount.png?width=688&height=205&name=PurchasesModuleListInvoicedAmount.png)** - once the items on the Purchase Order have been received and Vendor invoice(s) posted, you will be prompted to **Close** the Purchase Order...otherwise, you can continue to enter Vendor Invoices in this same way until all Vendor Invoices for product received on this Purchase Order have been posted - access the Invoice from Accounts Payable, with access to the original Purchase Order: ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Apr-26-2023-10-13-07-7173-PM.png?width=361&height=375&name=image-png-Apr-26-2023-10-13-07-7173-PM.png) - [Spire Systems - General Knowledge Base](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#main-content) - [Tips and Tricks](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#tips-and-tricks) - [Spire Administration - General Ledger](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#spire-administration-general-ledger) - [Spire Administration - Sales](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#spire-administration-sales) - 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