--- title: GENERAL LEDGER - Create / Copy / Reverse Transactions description: create transaction copy transaction reverse transaction journal entry general ledger transaction --- [![company logo](https://cs.geminilogic.com/hs-fs/hubfs/Gemini-Logic-Logo%20(1).png?height=120&name=Gemini-Logic-Logo%20(1).png)](https://www.geminilogic.com/) [User Manual](https://cs.geminilogic.com/en/migrated/manual) - [Go to Gemini Logic](https://www.geminilogic.com/) - [New Ticket](https://cs.geminilogic.com/en/migrated/manual/kb-tickets/new) - [Go to Customer Portal](https://cs.geminilogic.com/tickets-view) Spire User Manual - General Ledger - [Spire Systems - General Knowledge Base](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base) - [Tips and Tricks](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#tips-and-tricks) - [Spire Administration - General Ledger](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-general-ledger) - [Spire Administration - Sales](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-sales) - [Spire Administration - Inventory](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-inventory) - [Analytics for Spire](https://cs.geminilogic.com/en/migrated/manual/analytics-for-spire) - [Spire User Manual - System Overview](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-system-overview) - [Spire User Manual - User Settings](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-user-settings) - [Spire User Manual - Vendors](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-vendors) - [Spire User Manual - Inventory](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-inventory) - [Pricing](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-inventory#pricing) - [Spire User Manual - Price Matrix](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-price-matrix) - [Spire User Manual - Purchase Orders](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-purchase-orders) - [Spire User Manual - Sales Orders](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-sales-orders) - [Spire User Manual - Keyboard Shortcuts](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-keyboard-shortcuts) - [Spire User Manual - Company Settings](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-company-settings) - [Spire User Manual - New Instal/Company Setup](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-new-instal-company-setup) - [Spire User Manual - General Ledger](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-general-ledger) - [Spire User Manual - Accounts Receivable](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-accounts-receivable) - [Spire User Manual - Accounts Payable](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-accounts-payable) - [Spire User Manual - Payroll](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-payroll) - [Spire User Manual - Production Manager](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-production-manager) - [Spire User Manual - Service Manager](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-service-manager) - [Spire User Manual - User Defined Fields](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-user-defined-fields) - [Spire User Manual - Job Costing](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-job-costing) - [HubSpot](https://cs.geminilogic.com/en/migrated/manual/hubspot) - [Updates](https://cs.geminilogic.com/en/migrated/manual/hubspot#updates) - [Gemini Logic](https://cs.geminilogic.com/en/migrated/manual/gemini-logic) - [Shipping](https://cs.geminilogic.com/en/migrated/manual/shipping) - [Sales Taxes](https://cs.geminilogic.com/en/migrated/manual/sales-taxes) - [Spire User Manual](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual) - [Customers](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual#customers) [Back to home](https://cs.geminilogic.com/en/migrated/manual) 1. 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Spire User Manual - General Ledger - [Spire Systems - General Knowledge Base](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base) - [Tips and Tricks](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#tips-and-tricks) - [Spire Administration - General Ledger](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-general-ledger) - [Spire Administration - Sales](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-sales) - [Spire Administration - Inventory](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-inventory) - [Analytics for Spire](https://cs.geminilogic.com/en/migrated/manual/analytics-for-spire) - [Spire User Manual - System Overview](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-system-overview) - [Spire User Manual - User Settings](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-user-settings) - [Spire User Manual - Vendors](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-vendors) - [Spire User Manual - Inventory](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-inventory) - [Pricing](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-inventory#pricing) - [Spire User Manual - Price Matrix](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-price-matrix) - [Spire User Manual - Purchase Orders](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-purchase-orders) - [Spire User Manual - Sales Orders](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-sales-orders) - [Spire User Manual - Keyboard Shortcuts](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-keyboard-shortcuts) - [Spire User Manual - Company Settings](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-company-settings) - [Spire User Manual - New Instal/Company Setup](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-new-instal-company-setup) - [Spire User Manual - General Ledger](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-general-ledger) - [Spire User Manual - Accounts Receivable](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-accounts-receivable) - [Spire User Manual - Accounts Payable](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-accounts-payable) - [Spire User Manual - Payroll](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-payroll) - [Spire User Manual - Production Manager](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-production-manager) - [Spire User Manual - Service Manager](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-service-manager) - [Spire User Manual - User Defined Fields](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-user-defined-fields) - [Spire User Manual - Job Costing](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-job-costing) - [HubSpot](https://cs.geminilogic.com/en/migrated/manual/hubspot) - [Updates](https://cs.geminilogic.com/en/migrated/manual/hubspot#updates) - [Gemini Logic](https://cs.geminilogic.com/en/migrated/manual/gemini-logic) - [Shipping](https://cs.geminilogic.com/en/migrated/manual/shipping) - [Sales Taxes](https://cs.geminilogic.com/en/migrated/manual/sales-taxes) - [Spire User Manual](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual) - [Customers](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual#customers) # GENERAL LEDGER - Create / Copy / Reverse Transactions **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-30-2022-05-15-05-83-PM.png?width=25&height=23&name=image-png-Aug-30-2022-05-15-05-83-PM.png) Create a** New Transaction ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-30-2022-05-19-23-26-PM.png?width=688&height=259&name=image-png-Aug-30-2022-05-19-23-26-PM.png) - enter **Date** - option to **Print after posting transaction** - ** ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-30-2022-05-15-11-18-PM.png?width=22&height=22&name=image-png-Aug-30-2022-05-15-11-18-PM.png) Add** a line or click into a line on the grid - ** ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-30-2022-05-15-18-86-PM.png?width=19&height=19&name=image-png-Aug-30-2022-05-15-18-86-PM.png) Delete** the line(s) selected - type or browse for the **Account No** from a filtered or unfiltered list - enter the **Base Debit** or **Base Credit** amount(s) - these fields are calculable ie: 4.00/(4.00-2.00) will enter 12.00 into the field - if [Multicurrency](https://cs.geminilogic.com/en/manual/general-ledger-multiple-currency) is turned on and the selected GL **Account No** is USD, then the **Foreign Debit** and **Foreign Credit** will be available to fill in, as displayed above - Transactions with multiple currencies: - select foreign GL Account and fill in the **Foreign Debit / Credit** - select the base GL Account and fill in the **Base Debit / Credit** (these fields are calculable ie: 24/(4-2) -will return 12) - **Rate** identifies the current exchange rate in the system for the Currency on the selected GL Account, but can be changed here                  ![GLTransaction-1](https://cs.geminilogic.com/hs-fs/hubfs/GLTransaction-1.png?width=688&height=244&name=GLTransaction-1.png) - - - enter a **Memo** description for this Transaction, which can be different for each line if desired - the **Designation** identifies the usual balance of the selected GL account, as established in the GL Account setup - **Debit** Designation - entering a Debit will increase / entering a Credit will decrease - **Credit** Designation - entering a Credit will increase / entering a Debit will decrease - **Currency** identifies which currency the selected GL Account was set up as - note the accumulation of total Debits and Credits at the bottom - when **Debits** equal **Credits** and the **Balance** shows **0.00** the ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-30-2022-05-20-04-36-PM.png?width=24&height=22&name=image-png-Aug-30-2022-05-20-04-36-PM.png)  **Post** button will become available to complete the transaction - **![ExpandAllocationsIcon](https://cs.geminilogic.com/hs-fs/hubfs/ExpandAllocationsIcon.png?width=25&height=22&name=ExpandAllocationsIcon.png) Expand Allocations** will show the disbursements if any [**Allocation** GL Accounts](https://cs.geminilogic.com/en/manual/general-ledger-allocations-tab) are used in the entry **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-30-2022-05-20-12-84-PM.png?width=25&height=23&name=image-png-Aug-30-2022-05-20-12-84-PM.png) Reverse** / **Copy** a General Ledger Transaction - access the General Ledger Transaction from one of 2 places: - **![GLTransactionsIcon](https://cs.geminilogic.com/hs-fs/hubfs/GLTransactionsIcon.png?width=25&height=24&name=GLTransactionsIcon.png) Transactions** tab   ![GLTransactionsTabTransactionOptions-1](https://cs.geminilogic.com/hs-fs/hubfs/GLTransactionsTabTransactionOptions-1.png?width=688&height=245&name=GLTransactionsTabTransactionOptions-1.png) - - **Transactions** tab from within the GL Account details ![GLAccountTransactionsTabTransactionOptions-1](https://cs.geminilogic.com/hs-fs/hubfs/GLAccountTransactionsTabTransactionOptions-1.png?width=540&height=245&name=GLAccountTransactionsTabTransactionOptions-1.png) - locate Transactions with **Source** of **General Ledger** - either double-click the Transaction or select it and click ![GLTransactionDrop](https://cs.geminilogic.com/hs-fs/hubfs/GLTransactionDrop.png?width=107&height=26&name=GLTransactionDrop.png) then select **View** - from the Transaction view, click on **Reverse** to reverse or to access the **Copy** option  ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-30-2022-05-20-21-34-PM.png?width=578&height=363&name=image-png-Aug-30-2022-05-20-21-34-PM.png) - the new GL Transaction will open up for you to make any changes: - enter date this Reversal / Copy is to be posted - make any changes to the lines - ** ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-30-2022-05-20-28-73-PM.png?width=22&height=22&name=image-png-Aug-30-2022-05-20-28-73-PM.png) Add** a line - ** ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-30-2022-05-20-34-16-PM.png?width=19&height=19&name=image-png-Aug-30-2022-05-20-34-16-PM.png) Delete** a line - click into the grid and make any changes to amounts, memo, etc - when **Balance** shows **0.00**, click  ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-May-17-2023-09-48-37-4605-PM.png?width=24&height=22&name=image-png-May-17-2023-09-48-37-4605-PM.png) **Post** (or Alt+s) [![company logo](https://cs.geminilogic.com/hs-fs/hubfs/Gemini%20Logic%20-%20Black-1.png?height=120&name=Gemini%20Logic%20-%20Black-1.png)](https://www.geminilogic.com/) Gemini Logic - [![linkedin_social_link_icon_alt_text](https://static.hsstatic.net/TemplateAssets/static-1.329/img/hs_default_template_images/modules/Follow+Me+-+Email/linkedin_circle_color.png)](https://www.linkedin.com/company/2460588) - [![youtube_social_link_icon_alt_text](https://static.hsstatic.net/TemplateAssets/static-1.329/img/hs_default_template_images/modules/Follow+Me+-+Email/youtube_circle_color.png)](https://www.youtube.com/user/GeminiLogicInc/featured) - [![twitter_social_link_icon_alt_text](https://static.hsstatic.net/TemplateAssets/static-1.329/img/hs_default_template_images/modules/Follow+Me+-+Email/twitter_circle_color.png)](https://twitter.com/gemini_logic) - [Go to Gemini Logic](https://www.geminilogic.com/) - [New Ticket](https://cs.geminilogic.com/en/migrated/manual/kb-tickets/new) - [Go to Customer Portal](https://cs.geminilogic.com/tickets-view)