--- title: GENERAL LEDGER - GL Account Communications description: Document and / or schedule communication on a record or event for the selected GL Account --- [![company logo](https://cs.geminilogic.com/hs-fs/hubfs/Gemini-Logic-Logo%20(1).png?height=120&name=Gemini-Logic-Logo%20(1).png)](https://www.geminilogic.com/) [User Manual](https://cs.geminilogic.com/en/migrated/manual) - [Go to Gemini Logic](https://www.geminilogic.com/) - [New Ticket](https://cs.geminilogic.com/en/migrated/manual/kb-tickets/new) - [Go to Customer Portal](https://cs.geminilogic.com/tickets-view) Spire User Manual - General Ledger - [Spire Systems - General Knowledge Base](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base) - [Tips and Tricks](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#tips-and-tricks) - [Spire Administration - General Ledger](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-general-ledger) - [Spire Administration - Sales](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-sales) - [Spire Administration - Inventory](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-inventory) - [Analytics for Spire](https://cs.geminilogic.com/en/migrated/manual/analytics-for-spire) - [Spire User Manual - System Overview](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-system-overview) - [Spire User Manual - User Settings](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-user-settings) - [Spire User Manual - Vendors](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-vendors) - [Spire User Manual - Inventory](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-inventory) - [Pricing](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-inventory#pricing) - [Spire User Manual - Price Matrix](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-price-matrix) - [Spire User Manual - Purchase Orders](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-purchase-orders) - [Spire User Manual - Sales Orders](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-sales-orders) - [Spire User Manual - Keyboard Shortcuts](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-keyboard-shortcuts) - [Spire User Manual - Company Settings](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-company-settings) - [Spire User Manual - New Instal/Company Setup](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-new-instal-company-setup) - [Spire User Manual - General Ledger](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-general-ledger) - [Spire User Manual - Accounts Receivable](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-accounts-receivable) - [Spire User Manual - Accounts Payable](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-accounts-payable) - [Spire User Manual - Payroll](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-payroll) - [Spire User Manual - Production Manager](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-production-manager) - [Spire User Manual - Service Manager](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-service-manager) - [Spire User Manual - User Defined Fields](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-user-defined-fields) - [Spire User Manual - Job Costing](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-job-costing) - [HubSpot](https://cs.geminilogic.com/en/migrated/manual/hubspot) - [Updates](https://cs.geminilogic.com/en/migrated/manual/hubspot#updates) - [Gemini Logic](https://cs.geminilogic.com/en/migrated/manual/gemini-logic) - [Shipping](https://cs.geminilogic.com/en/migrated/manual/shipping) - [Sales Taxes](https://cs.geminilogic.com/en/migrated/manual/sales-taxes) - [Spire User Manual](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual) - [Customers](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual#customers) [Back to home](https://cs.geminilogic.com/en/migrated/manual) 1. [User Manual](https://cs.geminilogic.com/en/migrated/manual) 2. Spire User Manual - General Ledger - [Spire Systems - General Knowledge Base](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base) - [Tips and Tricks](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#tips-and-tricks) - [Spire Administration - General Ledger](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-general-ledger) - [Spire Administration - Sales](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-sales) - [Spire Administration - Inventory](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-inventory) - [Analytics for Spire](https://cs.geminilogic.com/en/migrated/manual/analytics-for-spire) - [Spire User Manual - System Overview](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-system-overview) - [Spire User Manual - User Settings](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-user-settings) - [Spire User Manual - Vendors](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-vendors) - [Spire User Manual - Inventory](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-inventory) - [Pricing](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-inventory#pricing) - [Spire User Manual - Price Matrix](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-price-matrix) - [Spire User Manual - Purchase Orders](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-purchase-orders) - [Spire User Manual - Sales Orders](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-sales-orders) - [Spire User Manual - Keyboard Shortcuts](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-keyboard-shortcuts) - [Spire User Manual - Company Settings](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-company-settings) - [Spire User Manual - New Instal/Company Setup](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-new-instal-company-setup) - [Spire User Manual - General Ledger](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-general-ledger) - [Spire User Manual - Accounts Receivable](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-accounts-receivable) - [Spire User Manual - Accounts Payable](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-accounts-payable) - [Spire User Manual - Payroll](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-payroll) - [Spire User Manual - Production Manager](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-production-manager) - [Spire User Manual - Service Manager](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-service-manager) - [Spire User Manual - User Defined Fields](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-user-defined-fields) - [Spire User Manual - Job Costing](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-job-costing) - [HubSpot](https://cs.geminilogic.com/en/migrated/manual/hubspot) - [Updates](https://cs.geminilogic.com/en/migrated/manual/hubspot#updates) - [Gemini Logic](https://cs.geminilogic.com/en/migrated/manual/gemini-logic) - [Shipping](https://cs.geminilogic.com/en/migrated/manual/shipping) - [Sales Taxes](https://cs.geminilogic.com/en/migrated/manual/sales-taxes) - [Spire User Manual](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual) - [Customers](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual#customers) # GENERAL LEDGER - GL Account Communications ## Document and / or schedule communication on a record or event for the selected GL Account ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-May-17-2023-03-54-09-4855-PM.png?width=50&height=50&name=image-png-May-17-2023-03-54-09-4855-PM.png) **![GLAccountCommunicationsTab](https://cs.geminilogic.com/hs-fs/hubfs/GLAccountCommunicationsTab.png?width=671&height=239&name=GLAccountCommunicationsTab.png)** - red lettering indicates there is a Communication present - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-21-46-67-AM.png) Refresh** to load any General Ledger Account Communications that may have been added since the last refresh and that may not be displaying on this list   - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-30-2022-01-22-23-43-AM.png?width=56&name=image-png-Aug-30-2022-01-22-23-43-AM.png)![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-30-2022-01-22-27-94-AM.png?width=78&name=image-png-Aug-30-2022-01-22-27-94-AM.png) General Ledger Account Communications List Filters / Search / Customization** - see [General Ledger - Accounts List Functionality](https://cs.geminilogic.com/en/manual/general-ledger-accounts-list-functionality#GLAccountFilters) - ** ![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-23-08-67-AM.png) Export** General Ledger Account Note(s) in Excel (.xlsx only) or CSV format (see [GL Accounts Export](https://cs.geminilogic.com/en/manual/general-ledger-accounts-list-functionality#GLAccountsExport)) - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-23-19-03-AM.png) New Communication / Attachment** for the current GL Account ![GLAccountCommunicationSetup](https://cs.geminilogic.com/hs-fs/hubfs/GLAccountCommunicationSetup.png?width=688&height=354&name=GLAccountCommunicationSetup.png) - - option to **Insert Date/Time** into the message - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-23-25-59-AM.png) Add Attachment**(s) of any file type which will copy the file to C:\\ProgramData\\Spire\\media - - - to centralize these files, there is the option to Migrate them onto the Spire Server in C:\\ProgramData\\Spire\\media\\(database name) - **Tools** > **Migrate Files ** **                         ![ToolsMenuMigrateFiles-1](https://cs.geminilogic.com/hs-fs/hubfs/ToolsMenuMigrateFiles-1.png?width=194&height=151&name=ToolsMenuMigrateFiles-1.png)** **                        ![MigrateFiles-2](https://cs.geminilogic.com/hs-fs/hubfs/MigrateFiles-2.png?width=213&height=130&name=MigrateFiles-2.png)** - - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-24-59-92-AM.png) Add Link** for a URL or file not in the centralized location mentioned above - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-25-06-44-AM.png) Open Related** (in this case, the GL Account) - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-25-12-14-AM.png) Mark Completed** to insert the current logon date in the **Completed Date** field so this alert no longer pops up - enter **Subject** - select **Type** from a preset list or add a ![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-25-22-59-AM.png) **New** one on-the-fly from the browse list ![GLAccountCommunicationTypesList](https://cs.geminilogic.com/hs-fs/hubfs/GLAccountCommunicationTypesList.png?width=374&height=138&name=GLAccountCommunicationTypesList.png) - enter the message in the body - **Assigned To** - any user who has access to this Company - **Due Date** (triggered by system date, not logon date) - schedule the message to: - - - popup at the Assigned User’s logon ![GLAccountCommunicationAlert](https://cs.geminilogic.com/hs-fs/hubfs/GLAccountCommunicationAlert.png?width=440&height=126&name=GLAccountCommunicationAlert.png) - display on the Assigned User’s Calendar, where the Communication can be accessed, with view options:  ![](https://cs.geminilogic.com/hubfs/image-png-Jun-05-2023-10-06-57-8142-AM.png) - - - - **Show Users** to select which User’s entries you wish to see in your Calendar - - ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-30-2022-01-27-02-89-AM.png?width=313&height=136&name=image-png-Aug-30-2022-01-27-02-89-AM.png) activate in User setting **View All  Calendars** (each User’s entries will be a different colour) -  **Show modules** to select which originating Modules to display, from modules you currently have access to - **![CheckBoxChecked](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxChecked.png?width=16&height=16&name=CheckBoxChecked.png) Show Unassigned** to also see entries not assigned to any User (will show black) - **![CheckBoxChecked](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxChecked.png?width=16&height=16&name=CheckBoxChecked.png)** **Show Completed** to display all Calendar entries marked as **[Completed](https://cs.geminilogic.com/en/migrated/manual/general-ledger-gl-account-communications#GLMarkCompleted)** - **Number** - option to numerically code or sequence the Note - **Completed Date** - enter any date here to stop notification - **![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png) Print** options are related only to Communications on Sales Orders, Purchase Orders, Customers, Vendors and Inventory Items - ** ![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png) Alert** will activate an alert pop-up when the Assigned User Logs in on the **Due Date** **                ![GLAccountCommunicationAlert-1](https://cs.geminilogic.com/hs-fs/hubfs/GLAccountCommunicationAlert-1.png?width=495&height=142&name=GLAccountCommunicationAlert-1.png)** - - - view all scheduled Alerts in Tools > **View Notes Due Today** - the Communication will also display here in the ![](https://cs.geminilogic.com/hubfs/image-png-Jun-05-2023-10-10-13-1828-AM.png) **Communications** module, where you have access to the following:  ![](https://cs.geminilogic.com/hubfs/image-png-May-17-2023-04-10-28-8012-PM.png) - - - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Jun-05-2023-10-10-51-3342-AM.png?width=23&height=19&name=image-png-Jun-05-2023-10-10-51-3342-AM.png) Mark Completed** to stop the Alert if you don’t want to delete it - - - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-28-40-74-AM.png) Open Related** (GL Account) - option to ![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-28-58-75-AM.png)  **Edit** / ![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-29-04-03-AM.png) **Delete** the selected Communications(s) - Communications List **Context Menu** - right-click on any line                     ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-30-2022-01-22-54-72-AM.png?width=188&height=185&name=image-png-Aug-30-2022-01-22-54-72-AM.png)   [![company logo](https://cs.geminilogic.com/hs-fs/hubfs/Gemini%20Logic%20-%20Black-1.png?height=120&name=Gemini%20Logic%20-%20Black-1.png)](https://www.geminilogic.com/) Gemini Logic - [![linkedin_social_link_icon_alt_text](https://static.hsstatic.net/TemplateAssets/static-1.329/img/hs_default_template_images/modules/Follow+Me+-+Email/linkedin_circle_color.png)](https://www.linkedin.com/company/2460588) - [![youtube_social_link_icon_alt_text](https://static.hsstatic.net/TemplateAssets/static-1.329/img/hs_default_template_images/modules/Follow+Me+-+Email/youtube_circle_color.png)](https://www.youtube.com/user/GeminiLogicInc/featured) - [![twitter_social_link_icon_alt_text](https://static.hsstatic.net/TemplateAssets/static-1.329/img/hs_default_template_images/modules/Follow+Me+-+Email/twitter_circle_color.png)](https://twitter.com/gemini_logic) - [Go to Gemini Logic](https://www.geminilogic.com/) - [New Ticket](https://cs.geminilogic.com/en/migrated/manual/kb-tickets/new) - [Go to Customer Portal](https://cs.geminilogic.com/tickets-view)