--- title: JOB COSTING - Add New Job Entry (Transaction) description: Add a new Job Entry / Transaction --- [![company logo](https://cs.geminilogic.com/hs-fs/hubfs/Gemini-Logic-Logo%20(1).png?height=120&name=Gemini-Logic-Logo%20(1).png)](https://www.geminilogic.com/) [User Manual](https://cs.geminilogic.com/en/migrated/manual) - [Go to Gemini Logic](https://www.geminilogic.com/) - [New Ticket](https://cs.geminilogic.com/en/migrated/manual/kb-tickets/new) - [Go to Customer Portal](https://cs.geminilogic.com/tickets-view) Spire User Manual - Job Costing - [Spire Systems - General Knowledge Base](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base) - [Tips and Tricks](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#tips-and-tricks) - [Spire Administration - General Ledger](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-general-ledger) - [Spire Administration - Sales](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-sales) - [Spire Administration - Inventory](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-inventory) - [Analytics for Spire](https://cs.geminilogic.com/en/migrated/manual/analytics-for-spire) - [Spire User Manual - System Overview](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-system-overview) - [Spire User Manual - User Settings](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-user-settings) - [Spire User Manual - Vendors](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-vendors) - [Spire User Manual - Inventory](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-inventory) - [Pricing](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-inventory#pricing) - [Spire User Manual - Price Matrix](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-price-matrix) - [Spire User Manual - Purchase Orders](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-purchase-orders) - [Spire User Manual - Sales Orders](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-sales-orders) - [Spire User Manual - Keyboard Shortcuts](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-keyboard-shortcuts) - [Spire User Manual - Company Settings](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-company-settings) - [Spire User Manual - New Instal/Company Setup](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-new-instal-company-setup) - [Spire User Manual - General Ledger](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-general-ledger) - [Spire User Manual - Accounts Receivable](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-accounts-receivable) - [Spire User Manual - Accounts Payable](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-accounts-payable) - [Spire User Manual - Payroll](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-payroll) - [Spire User Manual - Production Manager](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-production-manager) - [Spire User Manual - Service Manager](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-service-manager) - [Spire User Manual - User Defined Fields](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-user-defined-fields) - [Spire User Manual - Job Costing](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-job-costing) - [HubSpot](https://cs.geminilogic.com/en/migrated/manual/hubspot) - [Updates](https://cs.geminilogic.com/en/migrated/manual/hubspot#updates) - [Gemini Logic](https://cs.geminilogic.com/en/migrated/manual/gemini-logic) - [Shipping](https://cs.geminilogic.com/en/migrated/manual/shipping) - [Sales Taxes](https://cs.geminilogic.com/en/migrated/manual/sales-taxes) - [Spire User Manual](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual) - [Customers](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual#customers) [Back to home](https://cs.geminilogic.com/en/migrated/manual) 1. [User Manual](https://cs.geminilogic.com/en/migrated/manual) 2. Spire User Manual - Job Costing - [Spire Systems - General Knowledge Base](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base) - [Tips and Tricks](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#tips-and-tricks) - [Spire Administration - General Ledger](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-general-ledger) - [Spire Administration - Sales](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-sales) - [Spire Administration - Inventory](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-inventory) - [Analytics for Spire](https://cs.geminilogic.com/en/migrated/manual/analytics-for-spire) - [Spire User Manual - System Overview](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-system-overview) - [Spire User Manual - User Settings](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-user-settings) - [Spire User Manual - Vendors](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-vendors) - [Spire User Manual - Inventory](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-inventory) - [Pricing](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-inventory#pricing) - [Spire User Manual - Price Matrix](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-price-matrix) - [Spire User Manual - Purchase Orders](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-purchase-orders) - [Spire User Manual - Sales Orders](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-sales-orders) - [Spire User Manual - Keyboard Shortcuts](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-keyboard-shortcuts) - [Spire User Manual - Company Settings](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-company-settings) - [Spire User Manual - New Instal/Company Setup](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-new-instal-company-setup) - [Spire User Manual - General Ledger](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-general-ledger) - [Spire User Manual - Accounts Receivable](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-accounts-receivable) - [Spire User Manual - Accounts Payable](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-accounts-payable) - [Spire User Manual - Payroll](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-payroll) - [Spire User Manual - Production Manager](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-production-manager) - [Spire User Manual - Service Manager](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-service-manager) - [Spire User Manual - User Defined Fields](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-user-defined-fields) - [Spire User Manual - Job Costing](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-job-costing) - [HubSpot](https://cs.geminilogic.com/en/migrated/manual/hubspot) - [Updates](https://cs.geminilogic.com/en/migrated/manual/hubspot#updates) - [Gemini Logic](https://cs.geminilogic.com/en/migrated/manual/gemini-logic) - [Shipping](https://cs.geminilogic.com/en/migrated/manual/shipping) - [Sales Taxes](https://cs.geminilogic.com/en/migrated/manual/sales-taxes) - [Spire User Manual](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual) - [Customers](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual#customers) # JOB COSTING - Add New Job Entry (Transaction) ## Add a new Job Entry / Transaction ### ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-05-2022-04-12-43-34-PM.png?width=49&height=74&name=image-png-Sep-05-2022-04-12-43-34-PM.png)  Add a Job Entry in one of 6 ways:  1.   **Job Costing** module - - access - Job List - ![](https://cs.geminilogic.com/hubfs/image-png-Sep-05-2022-04-14-42-09-PM.png) **Job Entry  **                ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Jun-05-2023-06-52-35-1725-AM.png?width=612&height=216&name=image-png-Jun-05-2023-06-52-35-1725-AM.png) - - - Job Details - **Entries** tab > ![](https://cs.geminilogic.com/hubfs/image-png-Sep-05-2022-04-15-06-42-PM.png) **Job Entry** **              ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-05-2022-04-15-15-96-PM.png?width=569&height=293&name=image-png-Sep-05-2022-04-15-15-96-PM.png)** - - click into the first grid line and type in or ![](https://cs.geminilogic.com/hubfs/image-png-Sep-05-2022-04-15-32-33-PM.png) browse for the **Job Account** you want to post this Entry to              ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-05-2022-04-15-42-89-PM.png?width=581&height=207&name=image-png-Sep-05-2022-04-15-42-89-PM.png) - - enter **Hours** / **Income** / **Expense** / **Memo** - click into subsequent blank grid lines to create an additional lines in the entry - **![](https://cs.geminilogic.com/hubfs/image-png-Sep-05-2022-04-16-06-52-PM.png) Post ** 2.   **Accounts Receivable / Accounts Payable** - - **![](https://cs.geminilogic.com/hubfs/image-png-Sep-05-2022-04-16-35-78-PM.png) New** transaction - click on the **Job** tab         ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-05-2022-04-16-44-41-PM.png?width=361&height=309&name=image-png-Sep-05-2022-04-16-44-41-PM.png)                        ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-05-2022-04-16-56-09-PM.png?width=417&height=198&name=image-png-Sep-05-2022-04-16-56-09-PM.png) - - click into the first grid line and type in or ![](https://cs.geminilogic.com/hubfs/image-png-Sep-05-2022-04-17-09-50-PM.png) browse for the **Job Account** you want to post this Entry to - option to enter **Hours** / **Income** / **Expense** / **Memo** - click into subsequent blank grid lines to create additional lines in the entry - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-05-2022-04-17-16-99-PM.png?width=30&height=26&name=image-png-Sep-05-2022-04-17-16-99-PM.png) Post** or**![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-05-2022-04-17-22-10-PM.png?width=30&height=26&name=image-png-Sep-05-2022-04-17-22-10-PM.png)  Post and Review GL ** - User Settings for this selection - Edit > User Settings > Purchases - ![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png) **Modify GL Transaction** - **Modify Transactions by Default:** - ![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png) ![PostReviewPost](https://cs.geminilogic.com/hs-fs/hubfs/PostReviewPost.png?width=177&height=72&name=PostReviewPost.png) - ![CheckBoxUnchecked-1](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxUnchecked-1.png?width=16&height=16&name=CheckBoxUnchecked-1.png) ![PostPostReview](https://cs.geminilogic.com/hs-fs/hubfs/PostPostReview.png?width=189&height=61&name=PostPostReview.png) 3.   Sales **Order / Purchase Order** - assign the order revenue / expense to Job Costing in one           of 2 ways: - - **a)**  track the expense / revenue for each line to a different Job Account          ![SalesOrderJobAccount](https://cs.geminilogic.com/hs-fs/hubfs/SalesOrderJobAccount.png?width=563&height=443&name=SalesOrderJobAccount.png) - - - open the order you want to enter the Job Costing allocation for - scroll the Order Details section to the right until you see the column **Job Account** - type in or ![](https://cs.geminilogic.com/hubfs/image-png-Sep-05-2022-04-17-38-98-PM.png) **Browse** for the desired Job Account - repeat this process for each line - **b)**  track the entire order to one Job Account ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-05-2022-04-17-51-65-PM.png?width=586&height=254&name=image-png-Sep-05-2022-04-17-51-65-PM.png)     - - open the order you want enter the Job Costing allocation for - ![](https://cs.geminilogic.com/hubfs/image-png-Sep-05-2022-04-18-01-43-PM.png) scroll to the **Job** tab - type in or ![](https://cs.geminilogic.com/hubfs/image-png-Sep-05-2022-04-18-08-21-PM.png) browse for the desired **Job Account** 4.   Payroll **Timecard Batch** - - in the pay line at the right end select **Job Account** with option to enter a **Comment** **        ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-05-2022-04-18-18-52-PM.png?width=633&height=264&name=image-png-Sep-05-2022-04-18-18-52-PM.png)**   5.   **General Ledger Transaction** - - in the **GL Transaction** scroll over to the **Job Account** column on the line you wish to allocate to a Job Account![](https://cs.geminilogic.com/hubfs/image-png-Sep-05-2022-04-18-26-34-PM.png) - type in or ![](https://cs.geminilogic.com/hubfs/image-png-Sep-05-2022-04-18-33-54-PM.png) **Browse** for the desired Job Account to allocate the Debit / Credit from that line 6.   Import **Job Entry** **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-05-2022-04-19-32-31-PM.png?width=426&height=377&name=image-png-Sep-05-2022-04-19-32-31-PM.png)** - - **Access** - Tools > Import           ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-05-2022-04-19-02-73-PM.png?width=166&height=118&name=image-png-Sep-05-2022-04-19-02-73-PM.png)           ![JobCostingEntryImport](https://cs.geminilogic.com/hs-fs/hubfs/JobCostingEntryImport.png?width=379&height=312&name=JobCostingEntryImport.png) - - option to ![ImportOpenConfig](https://cs.geminilogic.com/hs-fs/hubfs/ImportOpenConfig.png?width=27&height=25&name=ImportOpenConfig.png) open a previously saved import configuration (mapping) or continue as follows: - select the .xlsx or .csv file location **Source** using the **Browse Files** if this is a new import or **Browse Folders** button if this is a previously saved Import - accept or change **Date Format** - select from the **Import Type** list - **Job Entry** - map fields: - select the field under **Import File Field Value** - ie: **Job No** - select the **Spire Field Name** that is the same - ie: **Job No** - click the **Match** button - continue to Match all fields you want to import into Spire (matched items will transfer down to lower section, where you can then select the field and **Unmatch** if desired) - option to select a **Destination** folder to move the successfully imported spreadsheet to - option to select a **Failure** folder to move the unsuccessfully imported spreadsheet to - identify if your spreadsheet ![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png) **Has Header Row** - click on ![](https://cs.geminilogic.com/hubfs/image-png-Sep-05-2022-04-19-52-19-PM.png) **Save config** or ![](https://cs.geminilogic.com/hubfs/image-png-Sep-05-2022-04-19-56-91-PM.png) **Save config as** to save the Source, Import Ty\[e, Field Mapping, Destination and Failure folders - click on ![](https://cs.geminilogic.com/hubfs/image-png-Sep-05-2022-04-20-03-29-PM.png) **Import** to finish and review the newly imported records [![company logo](https://cs.geminilogic.com/hs-fs/hubfs/Gemini%20Logic%20-%20Black-1.png?height=120&name=Gemini%20Logic%20-%20Black-1.png)](https://www.geminilogic.com/) Gemini Logic - [![linkedin_social_link_icon_alt_text](https://static.hsstatic.net/TemplateAssets/static-1.329/img/hs_default_template_images/modules/Follow+Me+-+Email/linkedin_circle_color.png)](https://www.linkedin.com/company/2460588) - [![youtube_social_link_icon_alt_text](https://static.hsstatic.net/TemplateAssets/static-1.329/img/hs_default_template_images/modules/Follow+Me+-+Email/youtube_circle_color.png)](https://www.youtube.com/user/GeminiLogicInc/featured) - [![twitter_social_link_icon_alt_text](https://static.hsstatic.net/TemplateAssets/static-1.329/img/hs_default_template_images/modules/Follow+Me+-+Email/twitter_circle_color.png)](https://twitter.com/gemini_logic) - 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