--- title: PAYROLL - Employee Communications tab description: Send and track emails, create internal notes, alerts and calendar entries, and attach files for an Employee record --- [![company logo](https://cs.geminilogic.com/hs-fs/hubfs/Gemini-Logic-Logo%20(1).png?height=120&name=Gemini-Logic-Logo%20(1).png)](https://www.geminilogic.com/) [User Manual](https://cs.geminilogic.com/en/migrated/manual) - [Go to Gemini Logic](https://www.geminilogic.com/) - [New Ticket](https://cs.geminilogic.com/en/migrated/manual/kb-tickets/new) - [Go to Customer Portal](https://cs.geminilogic.com/tickets-view) Spire User Manual - Payroll - [Spire Systems - General Knowledge Base](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base) - [Tips and Tricks](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#tips-and-tricks) - [Spire Administration - General Ledger](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-general-ledger) - [Spire Administration - Sales](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-sales) - [Spire Administration - Inventory](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-inventory) - [Analytics for Spire](https://cs.geminilogic.com/en/migrated/manual/analytics-for-spire) - [Spire User Manual - System Overview](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-system-overview) - [Spire User Manual - User Settings](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-user-settings) - [Spire User Manual - Vendors](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-vendors) - [Spire User Manual - Inventory](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-inventory) - [Pricing](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-inventory#pricing) - [Spire User Manual - Price Matrix](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-price-matrix) - [Spire User Manual - Purchase Orders](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-purchase-orders) - [Spire User Manual - Sales Orders](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-sales-orders) - [Spire User Manual - Keyboard Shortcuts](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-keyboard-shortcuts) - [Spire User Manual - Company Settings](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-company-settings) - [Spire User Manual - New Instal/Company Setup](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-new-instal-company-setup) - [Spire User Manual - General Ledger](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-general-ledger) - [Spire User Manual - Accounts Receivable](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-accounts-receivable) - [Spire User Manual - Accounts Payable](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-accounts-payable) - [Spire User Manual - Payroll](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-payroll) - [Spire User Manual - Production Manager](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-production-manager) - [Spire User Manual - Service Manager](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-service-manager) - [Spire User Manual - User Defined Fields](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-user-defined-fields) - [Spire User Manual - Job Costing](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-job-costing) - [HubSpot](https://cs.geminilogic.com/en/migrated/manual/hubspot) - [Updates](https://cs.geminilogic.com/en/migrated/manual/hubspot#updates) - [Gemini Logic](https://cs.geminilogic.com/en/migrated/manual/gemini-logic) - [Shipping](https://cs.geminilogic.com/en/migrated/manual/shipping) - [Sales Taxes](https://cs.geminilogic.com/en/migrated/manual/sales-taxes) - [Spire User Manual](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual) - [Customers](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual#customers) [Back to home](https://cs.geminilogic.com/en/migrated/manual) 1. [User Manual](https://cs.geminilogic.com/en/migrated/manual) 2. Spire User Manual - Payroll - [Spire Systems - General Knowledge Base](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base) - [Tips and Tricks](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#tips-and-tricks) - [Spire Administration - General Ledger](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-general-ledger) - [Spire Administration - Sales](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-sales) - [Spire Administration - Inventory](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-inventory) - [Analytics for Spire](https://cs.geminilogic.com/en/migrated/manual/analytics-for-spire) - [Spire User Manual - System Overview](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-system-overview) - [Spire User Manual - User Settings](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-user-settings) - [Spire User Manual - Vendors](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-vendors) - [Spire User Manual - Inventory](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-inventory) - [Pricing](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-inventory#pricing) - [Spire User Manual - Price Matrix](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-price-matrix) - [Spire User Manual - Purchase Orders](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-purchase-orders) - [Spire User Manual - Sales Orders](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-sales-orders) - [Spire User Manual - Keyboard Shortcuts](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-keyboard-shortcuts) - [Spire User Manual - Company Settings](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-company-settings) - [Spire User Manual - New Instal/Company Setup](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-new-instal-company-setup) - [Spire User Manual - General Ledger](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-general-ledger) - [Spire User Manual - Accounts Receivable](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-accounts-receivable) - [Spire User Manual - Accounts Payable](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-accounts-payable) - [Spire User Manual - Payroll](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-payroll) - [Spire User Manual - Production Manager](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-production-manager) - [Spire User Manual - Service Manager](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-service-manager) - [Spire User Manual - User Defined Fields](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-user-defined-fields) - [Spire User Manual - Job Costing](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-job-costing) - [HubSpot](https://cs.geminilogic.com/en/migrated/manual/hubspot) - [Updates](https://cs.geminilogic.com/en/migrated/manual/hubspot#updates) - [Gemini Logic](https://cs.geminilogic.com/en/migrated/manual/gemini-logic) - [Shipping](https://cs.geminilogic.com/en/migrated/manual/shipping) - [Sales Taxes](https://cs.geminilogic.com/en/migrated/manual/sales-taxes) - [Spire User Manual](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual) - [Customers](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual#customers) # PAYROLL - Employee Communications tab ## Send and track emails, create internal notes, alerts and calendar entries, and attach files for an Employee record ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-May-24-2023-10-16-41-0534-AM.png?width=50&height=50&name=image-png-May-24-2023-10-16-41-0534-AM.png) **![](https://cs.geminilogic.com/hubfs/image-png-Dec-16-2022-08-09-58-4066-PM.png)** - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-04-2022-11-47-43-93-PM.png?width=13&name=image-png-Sep-04-2022-11-47-43-93-PM.png) Refresh** to load any Communications that may have been posted since last refresh and that may not be displaying - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-04-2022-11-50-27-44-PM.png?width=57&name=image-png-Sep-04-2022-11-50-27-44-PM.png)![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-04-2022-11-50-34-29-PM.png?width=75&name=image-png-Sep-04-2022-11-50-34-29-PM.png) Filter / Search / Customize Communication List** - see [Employee List Customization](https://cs.geminilogic.com/en/manual/payroll-employee-details#EmployeeListFilters) - **![](https://cs.geminilogic.com/hubfs/image-png-Sep-04-2022-11-51-01-92-PM.png) Export** Communication(s) in Excel or CSV format - see [Employee Export](https://cs.geminilogic.com/en/manual/payroll-employee-details#EmployeeExport) - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-04-2022-11-51-08-09-PM.png?width=20&name=image-png-Sep-04-2022-11-51-08-09-PM.png) Create Note** (Communication / Attachment) for this Employee  ![PayrollEmployeeCommunication](https://cs.geminilogic.com/hs-fs/hubfs/PayrollEmployeeCommunication.png?width=600&height=311&name=PayrollEmployeeCommunication.png) - - option to  ![CommunicationInsertDateTime](https://cs.geminilogic.com/hs-fs/hubfs/CommunicationInsertDateTime.png?width=25&height=25&name=CommunicationInsertDateTime.png) **Insert Date/Time** into the message body - **![](https://cs.geminilogic.com/hubfs/image-png-May-24-2023-10-20-41-6884-AM.png) Add Attachment** (s) of any file type which will copy the file to C:\\ProgramData\\Spire\\media - - - to centralize these files, there is the option to Migrate them onto the Spire Server in C:\\ProgramData\\Spire\\media\\(database name) - **Tools** > **Migrate Files** **                           ![ToolsMenuMigrateFiles-1](https://cs.geminilogic.com/hs-fs/hubfs/ToolsMenuMigrateFiles-1.png?width=193&height=150&name=ToolsMenuMigrateFiles-1.png)**                             ![MigrateFiles-2](https://cs.geminilogic.com/hs-fs/hubfs/MigrateFiles-2.png?width=239&height=146&name=MigrateFiles-2.png) - - **![](https://cs.geminilogic.com/hubfs/image-png-Sep-05-2022-12-01-15-30-AM.png) Add Link** for a URL or file not in the centralized location mentioned above - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-05-2022-12-01-21-56-AM.png?width=25&name=image-png-Sep-05-2022-12-01-21-56-AM.png) Open Related** (in this case, the Employee record) - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-05-2022-12-01-27-71-AM.png?width=24&name=image-png-Sep-05-2022-12-01-27-71-AM.png) Mark Completed** to insert the current logon date in the **Completed Date** field so this alert no longer pops up but you don't want to delete it - - enter **Subject** - select **Type** from a preset list or add a ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-05-2022-12-01-57-60-AM.png?width=17&name=image-png-Sep-05-2022-12-01-57-60-AM.png) **New** one on-the-fly from the browse list![PayrollEmployeeCommunicationTypeList](https://cs.geminilogic.com/hs-fs/hubfs/PayrollEmployeeCommunicationTypeList.png?width=320&height=137&name=PayrollEmployeeCommunicationTypeList.png) - enter the message in the body - **Assigned To** - any user set up in the system or leave blank for 'Unassigned' - **Due Date** (triggered by system date, not logon date) - schedule the message to: - popup at the Assigned User's logon (or all Users if 'Unassigned'):![PayrollEmployeeCommunicationAlert](https://cs.geminilogic.com/hs-fs/hubfs/PayrollEmployeeCommunicationAlert.png?width=447&height=128&name=PayrollEmployeeCommunicationAlert.png) - display a yellow banner when this Employee record is opened ![PayrollEmployeeCommunicationBannerYellow](https://cs.geminilogic.com/hs-fs/hubfs/PayrollEmployeeCommunicationBannerYellow.png?width=688&height=102&name=PayrollEmployeeCommunicationBannerYellow.png) - - - display on the assigned User’s Calendar, where the Communication can be viewed / accessed, with view options:          ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-May-24-2023-10-24-14-6719-AM.png?width=652&height=147&name=image-png-May-24-2023-10-24-14-6719-AM.png) - - - - **Show Modules** - to select which originating Modules to display, from modules you currently have access to - **Show Users** to select which User’s entries you wish to see in your Calendar - activate in User setting **View All Calendars** (each User’s entries will be a different colour)                               ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-05-2022-12-02-34-40-AM.png?width=325&height=142&name=image-png-Sep-05-2022-12-02-34-40-AM.png) - - - - **![CheckBoxChecked](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxChecked.png?width=16&height=16&name=CheckBoxChecked.png) Show Unassigned** - entries not assigned to any User (Unassigned entries will be black) - **![CheckBoxChecked](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxChecked.png?width=16&height=16&name=CheckBoxChecked.png) Show Completed** to display all Calendar entries marked as **[Completed](https://cs.geminilogic.com/en/migrated/manual/payroll-employee-communications#PayrollMarkCompleted)** - **Number** - option to numerically code or sequence for sorting in Filters and Reports - **Completed Date** - enter any date to discontinue this alert or click on ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-May-24-2023-10-26-27-3566-AM.png?width=22&height=19&name=image-png-May-24-2023-10-26-27-3566-AM.png)  **Mark Completed** to insert the current logon date - **![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png) Print** is only applicable to Communications on Inventory Items, Customers and Vendors for Sales or Purchase Order forms - **![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png) Alert** will cause a red banner to display when this Employee record is opened  ![PayrollEmployeeCommunicationBannerRed](https://cs.geminilogic.com/hs-fs/hubfs/PayrollEmployeeCommunicationBannerRed.png?width=683&height=103&name=PayrollEmployeeCommunicationBannerRed.png) - - - ** ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-05-2022-12-03-03-28-AM.png?width=17&name=image-png-Sep-05-2022-12-03-03-28-AM.png) Save** or ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-05-2022-12-03-18-40-AM.png?width=17&name=image-png-Sep-05-2022-12-03-18-40-AM.png) **Save and Close** or ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-05-2022-12-03-29-29-AM.png?width=17&name=image-png-Sep-05-2022-12-03-29-29-AM.png) **Save and Create New** - see all scheduled Alerts in Tools > **View Notes Due Today ** - - the Communication will also display in the **![](https://cs.geminilogic.com/hubfs/image-png-Jun-05-2023-08-37-51-4989-PM.png) Communications** module, where you have access to the following:         ![CommunicationsModuleList](https://cs.geminilogic.com/hs-fs/hubfs/CommunicationsModuleList.png?width=651&height=205&name=CommunicationsModuleList.png) - - - - **![](https://cs.geminilogic.com/hubfs/image-png-May-24-2023-10-30-11-6312-AM.png) Mark Completed** to stop the Alert if you don’t want to delete it - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-05-2022-12-03-57-69-AM.png?width=17&name=image-png-Sep-05-2022-12-03-57-69-AM.png) ** **Open Related** record (Employee details) - - ![](https://cs.geminilogic.com/hubfs/image-png-Dec-16-2022-08-17-29-6730-PM.png) **Create Email** attachment for this Customer   - - option to ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-05-2022-12-04-07-29-AM.png?width=17&name=image-png-Sep-05-2022-12-04-07-29-AM.png) **Edit** / ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-05-2022-12-04-22-30-AM.png?width=16&name=image-png-Sep-05-2022-12-04-22-30-AM.png) **Delete** the selected Communication(s) - Communication **Context Menu** - right-click on any line(s) to display                 ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Dec-18-2022-06-43-51-4114-PM.png?width=175&height=177&name=image-png-Dec-18-2022-06-43-51-4114-PM.png) Note that the colour of the banner displayed indicates the ‘status’ of the note: - Yellow - a date has been entered - Red - ‘Alert’ has been checked - Blue - no date has been entered, and ‘Alert' has not been checked   [![company logo](https://cs.geminilogic.com/hs-fs/hubfs/Gemini%20Logic%20-%20Black-1.png?height=120&name=Gemini%20Logic%20-%20Black-1.png)](https://www.geminilogic.com/) Gemini Logic - [![linkedin_social_link_icon_alt_text](https://static.hsstatic.net/TemplateAssets/static-1.329/img/hs_default_template_images/modules/Follow+Me+-+Email/linkedin_circle_color.png)](https://www.linkedin.com/company/2460588) - [![youtube_social_link_icon_alt_text](https://static.hsstatic.net/TemplateAssets/static-1.329/img/hs_default_template_images/modules/Follow+Me+-+Email/youtube_circle_color.png)](https://www.youtube.com/user/GeminiLogicInc/featured) - [![twitter_social_link_icon_alt_text](https://static.hsstatic.net/TemplateAssets/static-1.329/img/hs_default_template_images/modules/Follow+Me+-+Email/twitter_circle_color.png)](https://twitter.com/gemini_logic) - [Go to Gemini Logic](https://www.geminilogic.com/) - [New Ticket](https://cs.geminilogic.com/en/migrated/manual/kb-tickets/new) - [Go to Customer Portal](https://cs.geminilogic.com/tickets-view)