--- title: PURCHASE ORDERS - Email to Vendors description: PURCHASE ORDERS - Email to Vendors --- [![company logo](https://cs.geminilogic.com/hs-fs/hubfs/Gemini-Logic-Logo%20(1).png?height=120&name=Gemini-Logic-Logo%20(1).png)](https://www.geminilogic.com/) [User Manual](https://cs.geminilogic.com/en/migrated/manual) - [Go to Gemini Logic](https://www.geminilogic.com/) - [New Ticket](https://cs.geminilogic.com/en/migrated/manual/kb-tickets/new) - [Go to Customer Portal](https://cs.geminilogic.com/tickets-view) Spire User Manual - Purchase Orders - [Spire Systems - General Knowledge Base](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base) - [Tips and Tricks](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#tips-and-tricks) - [Spire Administration - General Ledger](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-general-ledger) - [Spire Administration - Sales](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-sales) - [Spire Administration - Inventory](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-inventory) - [Analytics for Spire](https://cs.geminilogic.com/en/migrated/manual/analytics-for-spire) - [Spire User Manual - System Overview](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-system-overview) - [Spire User Manual - User Settings](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-user-settings) - [Spire User Manual - Vendors](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-vendors) - [Spire User Manual - Inventory](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-inventory) - [Pricing](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-inventory#pricing) - [Spire User Manual - Price Matrix](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-price-matrix) - [Spire User Manual - Purchase Orders](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-purchase-orders) - [Spire User Manual - Sales Orders](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-sales-orders) - [Spire User Manual - Keyboard Shortcuts](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-keyboard-shortcuts) - [Spire User Manual - Company Settings](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-company-settings) - [Spire User Manual - New Instal/Company Setup](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-new-instal-company-setup) - [Spire User Manual - General Ledger](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-general-ledger) - [Spire User Manual - Accounts Receivable](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-accounts-receivable) - [Spire User Manual - Accounts Payable](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-accounts-payable) - [Spire User Manual - Payroll](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-payroll) - [Spire User Manual - Production Manager](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-production-manager) - [Spire User Manual - Service Manager](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-service-manager) - [Spire User Manual - User Defined Fields](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-user-defined-fields) - [Spire User Manual - Job Costing](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-job-costing) - [HubSpot](https://cs.geminilogic.com/en/migrated/manual/hubspot) - [Updates](https://cs.geminilogic.com/en/migrated/manual/hubspot#updates) - [Gemini Logic](https://cs.geminilogic.com/en/migrated/manual/gemini-logic) - [Shipping](https://cs.geminilogic.com/en/migrated/manual/shipping) - [Sales Taxes](https://cs.geminilogic.com/en/migrated/manual/sales-taxes) - [Spire User Manual](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual) - [Customers](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual#customers) [Back to home](https://cs.geminilogic.com/en/migrated/manual) 1. [User Manual](https://cs.geminilogic.com/en/migrated/manual) 2. Spire User Manual - Purchase Orders - [Spire Systems - General Knowledge Base](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base) - [Tips and Tricks](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#tips-and-tricks) - [Spire Administration - General Ledger](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-general-ledger) - [Spire Administration - Sales](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-sales) - [Spire Administration - Inventory](https://cs.geminilogic.com/en/migrated/manual/spire-systems-general-knowledge-base#spire-administration-inventory) - [Analytics for Spire](https://cs.geminilogic.com/en/migrated/manual/analytics-for-spire) - [Spire User Manual - System Overview](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-system-overview) - [Spire User Manual - User Settings](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-user-settings) - [Spire User Manual - Vendors](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-vendors) - [Spire User Manual - Inventory](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-inventory) - [Pricing](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-inventory#pricing) - [Spire User Manual - Price Matrix](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-price-matrix) - [Spire User Manual - Purchase Orders](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-purchase-orders) - [Spire User Manual - Sales Orders](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-sales-orders) - [Spire User Manual - Keyboard Shortcuts](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-keyboard-shortcuts) - [Spire User Manual - Company Settings](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-company-settings) - [Spire User Manual - New Instal/Company Setup](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-new-instal-company-setup) - [Spire User Manual - General Ledger](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-general-ledger) - [Spire User Manual - Accounts Receivable](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-accounts-receivable) - [Spire User Manual - Accounts Payable](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-accounts-payable) - [Spire User Manual - Payroll](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-payroll) - [Spire User Manual - Production Manager](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-production-manager) - [Spire User Manual - Service Manager](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-service-manager) - [Spire User Manual - User Defined Fields](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-user-defined-fields) - [Spire User Manual - Job Costing](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual-job-costing) - [HubSpot](https://cs.geminilogic.com/en/migrated/manual/hubspot) - [Updates](https://cs.geminilogic.com/en/migrated/manual/hubspot#updates) - [Gemini Logic](https://cs.geminilogic.com/en/migrated/manual/gemini-logic) - [Shipping](https://cs.geminilogic.com/en/migrated/manual/shipping) - [Sales Taxes](https://cs.geminilogic.com/en/migrated/manual/sales-taxes) - [Spire User Manual](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual) - [Customers](https://cs.geminilogic.com/en/migrated/manual/spire-user-manual#customers) # PURCHASE ORDERS - Email to Vendors **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Dec-22-2022-02-48-31-8338-PM.png?width=50&height=50&name=image-png-Dec-22-2022-02-48-31-8338-PM.png) Email** for the selected Purchase Order(s) ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Jun-03-2023-08-38-10-9938-PM.png?width=625&height=256&name=image-png-Jun-03-2023-08-38-10-9938-PM.png) - **Setup** - - establish [Company Settings](https://cs.geminilogic.com/en/manual/company-settings-email) - establish [User Settings](https://cs.geminilogic.com/en/manual/user-settings-modular-access-preferences#UserSettingsEmail) - **Recipients** **           ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Jun-03-2023-08-39-24-6588-PM.png?width=481&height=464&name=image-png-Jun-03-2023-08-39-24-6588-PM.png)** - - click into the **To** box to select from a list of detected email addresses in the selected POs and the related Vendors – in this case: - ‘Purchase Order’: po@acmesystems.com’ - the report(s) will be emailed to the email address in the **Bill From** tab of the PO(s) - ‘Vendor:BJonder@acmesys.ne’ – the report(s) will be emailed to the email address in the Vendor record(s) with any Contact(s) assigned the ‘Purchase Orders’ **Type** (manage **Types** in Edit > Company Settings > Company > Contact Types tab) - - - alternatively, just type email address(es) in the **To** box (separate additional email addresses with ‘;’) - select or type the **CC** and **BCC** recipient  - **BCC** can be set in User and Company settings  - Email - **Attachments** box displays any reports being sent, either through the Printer dialogue box (see [Purchase Orders - Reports](https://cs.geminilogic.com/en/manual/purchase-orders-reports)), or using the ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Jun-03-2023-07-58-20-9010-PM.png?width=17&height=21&name=image-png-Jun-03-2023-07-58-20-9010-PM.png) **Attach Report** button - select from available email addresses for the **From** and **Reply-To** fields - enter the message in the bottom box - ** ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Jun-03-2023-08-00-04-7409-PM.png?width=14&height=27&name=image-png-Jun-03-2023-08-00-04-7409-PM.png) Attach File** of any type - option to ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Dec-22-2022-02-49-42-2861-PM.png?width=28&height=22&name=image-png-Dec-22-2022-02-49-42-2861-PM.png) **Select** **Template** or setup a new one: - Edit > Email templates                    ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Jun-03-2023-08-01-41-6778-PM.png?width=162&height=286&name=image-png-Jun-03-2023-08-01-41-6778-PM.png) - - - ** ![](https://cs.geminilogic.com/hubfs/image-png-Dec-22-2022-02-49-46-5226-PM.png) New** template                    ![EmailTemplatePurchases-1](https://cs.geminilogic.com/hs-fs/hubfs/EmailTemplatePurchases-1.png?width=366&height=423&name=EmailTemplatePurchases-1.png) - - - enter **Template Name** - enter **Subject** for the email - select the **Type** of record this Template will be used for - option to set this Template as the **Default** ![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png) for the **Type **selected - enter the email message in the **Body** section, in the **Rich Text** tab if you want to use formatting (bullets, etc) or the **Raw HTML** tab if you want to add special formatting or insert an image, or the **Plain Text** tab if you want to avoid any formatting - option to ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Dec-22-2022-02-50-03-3801-PM.png?width=30&height=17&name=image-png-Dec-22-2022-02-50-03-3801-PM.png) **Insert Param** merge field(s) into the subject or message body -  (in this case User First and Last names)                           ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Dec-22-2022-02-50-07-3898-PM.png?width=148&height=226&name=image-png-Dec-22-2022-02-50-07-3898-PM.png) -   - ** ![](https://cs.geminilogic.com/hubfs/image-png-Dec-22-2022-02-50-26-4371-PM.png) Attach File** of any type - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Jun-03-2023-08-02-39-4851-PM.png?width=30&height=17&name=image-png-Jun-03-2023-08-02-39-4851-PM.png) Insert Param** merge fields for this email - ** ![](https://cs.geminilogic.com/hubfs/image-png-Dec-22-2022-02-50-34-3698-PM.png) Open Related** to open the record (Purchase Order) this email was generated from - ** ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Jun-03-2023-08-02-07-1986-PM.png?width=25&height=25&name=image-png-Jun-03-2023-08-02-07-1986-PM.png) Send** the email or ![](https://cs.geminilogic.com/hubfs/image-png-Dec-22-2022-02-50-42-4758-PM.png) **Save / ![](https://cs.geminilogic.com/hubfs/image-png-Dec-22-2022-02-50-46-4564-PM.png) Save Close** and Edit / Send later from the ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Dec-22-2022-02-50-50-8544-PM.png?width=22&height=16&name=image-png-Dec-22-2022-02-50-50-8544-PM.png) **Email** module or Purchase Order **Communications** tab (see also [Email Batches](https://cs.geminilogic.com/en/manual/%20purchase-orders-reports#PurchaseOrderReportsEmail)) [![company logo](https://cs.geminilogic.com/hs-fs/hubfs/Gemini%20Logic%20-%20Black-1.png?height=120&name=Gemini%20Logic%20-%20Black-1.png)](https://www.geminilogic.com/) Gemini Logic - [![linkedin_social_link_icon_alt_text](https://static.hsstatic.net/TemplateAssets/static-1.329/img/hs_default_template_images/modules/Follow+Me+-+Email/linkedin_circle_color.png)](https://www.linkedin.com/company/2460588) - [![youtube_social_link_icon_alt_text](https://static.hsstatic.net/TemplateAssets/static-1.329/img/hs_default_template_images/modules/Follow+Me+-+Email/youtube_circle_color.png)](https://www.youtube.com/user/GeminiLogicInc/featured) - [![twitter_social_link_icon_alt_text](https://static.hsstatic.net/TemplateAssets/static-1.329/img/hs_default_template_images/modules/Follow+Me+-+Email/twitter_circle_color.png)](https://twitter.com/gemini_logic) - [Go to Gemini Logic](https://www.geminilogic.com/) - [New Ticket](https://cs.geminilogic.com/en/migrated/manual/kb-tickets/new) - [Go to Customer Portal](https://cs.geminilogic.com/tickets-view)