PAYROLL - Year End / T4s

Payroll Year End

To be performed once all timecards are entered and correct for the payroll (calendar) year in order to reflect correct numbers for Last Year (for T4’s) and This Year Earnings. If these numbers seem incorrect, perform the Recalculate Employee Amounts

• Back-up your data (see Installation - Data Snapshots)

• install Spire Payroll update on the server and all work stations

• go to Payroll Text Menu > Payroll Year End

• click Proceed
• click OK on Payroll Year End Succeeded

 

• click Yes to Run TD1 Update or update TD1 amounts manually later 

• Update TD1 Claim Amounts manually

• •  TD1 (Federal) / TD1 Provincial tabs display claim amounts with 2 update options:

• • • •   Automatic - use amounts in the CRA Tax Tables to update this table when Run TD1 Update (see above) is performed during Payroll Year End
        • note--the Automatic setting in the TD1 Provincial tab only works for Nova Scotia and Yukon, as they are the only provinces that have supplied their provincial amounts to CRA so other provinces will need to manually update these amounts as follows
      • manual - either change the Index Rate to enter the percentage of increase over the previous year, or enter the New Claim amounts

• • • click Apply

  T4 Statements

• complete Payroll Year End (see top)
• Access
  • top text menu - Payroll
  • Employee Details > T4 Statements tab

• click Generate T4s
• confirm the year by clicking Continue to generate the T4 Statements list (if this displays the year before last, perform your Payroll Year End first)

• T4  Statements list
  
  • Refresh to load any T4s that may have been posted since last refresh and that may not be displaying

• •   Filter / Search / Customize Communication List - see Employee List Customization
  • Export the list (not the Statements) in Excel or CSV format - see Employee Export

• • Add a T4 manually
    • click New
    • fill in all relevant fields
  •   Edit a T4

• • • select the T4 you wish to change
    • click Edit (or double-click to open)
    • enter new amounts in the Adjusted fields
    • make any other changes in available fields
  • Delete the selected T4(s) - if they have not been Marked Remitted yet
  •   Print T4s  or Summary’s (see Payroll - Reports) on the selected T4s
  •   Mark Remitted identifies the T4(s) selected as submitted to CRA / Employee and will insert your current date into the Date Remitted column

•   Export for CRA to submit T4s to Canada Revenue Agency

• • enter a Submission Reference Identification of your choice

• • once all information is completed, click OK
  • Spire will then prompt you to select the location to save this .xml file to
  • set up your CRA account for online access and obtain your Web Access Code from them
  • logon to your account and upload the T4 Summary file you just saved