VENDORS - T4A / T5018 Statements

Certain Vendors may require you to track their payments and submit the yearly total on a T4A or T5018

 

T4A Statements

To find out if your Vendor requires T4A Statements, see this CRA article

• Setup
  • Vendor > General tab > Reporting

               

• • Report type  - T4A
  • Identification Type
    • if the contractor is a registered business select Business Number
    • if the contractor is a sole proprietor or partner select Social Insurance Number
  • Identification - enter the Business or Social Insurance number

• Generate a T4A
  • Access:
    • Vendor > T4A Statements tab:

 

• • • Vendor Text menu:

                     

• •   Refresh to load any T4s or T4As that may have been posted since last refresh and that may not be displaying
  •   Filter / Search / Customize Communication List - see Employee List Customization
  • Export the list (not the Statements) in Excel or CSV format - see Employee Export

• • Add a T4A
    • click New
    • fill in all relevant fields
  •   Edit a T4A 

• • • select the T4A you wish to change
    • click Edit (or double-click to open)
    • enter new amounts in the Adjusted fields
    • make any other changes in available fields
  • Delete the selected T4A(s) - if they have not been Marked Remitted yet
  •   Print T4A(s)
  •   Mark Remitted identifies the T4A(s) selected as submitted to CRA / Vendor and will insert your current system date into the Date Remitted column 

•   Export for CRA to submit T4As to Canada Revenue Agency

         

• • enter a Submission Reference Identification of your choice

• • once all information is completed, click OK
  • Spire will then prompt you to select the location to save this .xml file to
  • set up your CRA account for online access and obtain your Web Access Code from them
  • logon to your account and upload the T4/T4Summary file you just saved 

T5018 Statements Tab

• generate a T5018 for this Vendor (see more in Payroll - T5018s)

 

T5018s

Businesses in which more than 50% of its business income comes from construction activities, are required according to the Contract Payment Reporting System (CPRS), to report any payments made to subcontractors on a T5018 Statement of Contract Payments

• Setup
  • Company Settings > Payroll > Contractor - setup Reporting Period Ending and Information Return Account Number

• • Vendor > General tab

            

• • • Report type - select T5018
    • Identification Type 
      • if the contractor is a registered business select Business Number
      • if the contractor is a sole proprietor or partner select Social Insurance Number
    • Identification - enter the Business or Social Insurance number

• Generate new T5018s at the end of the year
  • Access
    • Vendor Text menu
      
    • Vendor T5018 Statements tab
• click Generate T5018
•  click Continue

 

• click OK  and view the newly created T5018s in your list

• T5018 Statements list 
  • Refresh to load any T5018(s) that may have been posted since last refresh and that may not be displaying
  •   Filter / Search / Customize Communication List - see Employee List Customization
  • Export the list (not the Statements) in Excel or CSV format - see Employee List Export
  • Add a T5018 manually
    • click New
    • fill in all relevant fields

• •   Edit a T5018

• • • from the list, select the T5018 you wish to change
    • click Edit (or double-click to open)
    • identify the status (top right) Original / Amended / Cancelled
    • enter new amounts
    • make any other changes in available fields
  • Delete the selected T5018(a) - if they have not been Marked Remitted yet
  •   Print T5018 Statement or Summary on the selected T5018
  •   Mark Remitted identifies the T5018 selected as submitted to CRA / Employee and will insert your current date under the column Date RemittedT5018 Statements list

• •   Export for CRA to submit  T5018s to Canada Revenue Agency

       

• • • enter a Submission Reference Identification of your choice

• • • once all information is completed, click OK
    • Spire will then prompt you to select the location to save this .xml file to
    • set up your CRA account for online access and obtain your Web Access Code from them
    • logon to your account and upload the T5018 Statement / Summary file you just saved