ACCOUNTS PAYABLE - Access / List Functionality

• Access
  • Vendors Text Menu
  • Module List

       

•  New Transaction - see Accounts Payable - New Transaction
• View / Edit Payables for account selected (or double-click to open)

• Refresh to load any Accounts Payable Accounts that may have been added since the last refresh and that may not be displaying on this list

• Accounts Payable List Functionality
  • Filters - create a filter for this list
    • click Filters
    • choose Any or All selector

                 

• • • select from the list of fields to set the criteria
    • select from the operators ie: ‘is’, ‘is equal to’, ‘is greater than’, etc - this operator list changes based on the field selected in the previous step
    • enter the criteria information
    • if desired click to add a line of criteria
    • to remove the line, click
    • make any column adjustments (see Column Customization)
    • select Filters for save options:

                           

• • • • Save as default - this filter will be active whenever viewing your Accounts Payable list
      • Remove default to remove the previously set default Filter
      • Save filter if you are making changes to a previously saved Filter
      • Save filter as… will allow you to name the Filter with the following settings:
        • give this Filter a name

                                              

• • • • • select User if this filter will be used by this User only
        • select Company if it is to be accessed by all users
        • Show in module list to display beneath the module name
        • Save column state if you have removed or added columns, or have sorted the list by one of the columns
        • click OK
        • the new Filter is also accessible in the Filter menu:

                                         

• • • • • click Filters button to release the current filter / see entire list or start new filter
      • Icon Menu Customization
        • hover over the Icon Group handle until you see
        • drag the Icon Group to where you want it
      • Column Customization - drag and drop columns for preferred positioning

                               

• • • • • right-click on any column heading to list to identify which columns you wish to see in the grid
      •   Column Sort - click on any column heading to sort the list by that column

                             

• • • • • further narrow your search by just typing (you will see the typed letters turn green) and the list will highlight the closest match, in the currently sorted column
      • - type any character(s) into this field and the list will narrow to only records containing the character(s) typed, somewhere in the details
      • Open an Accounts Payable account and use the Navigate buttons to page through each AP Account in the list, filtered or not filtered (see Filters) in order of the current column sort
      • Accounts Payable List Context Menu - right click any line to display

                               

•   Export Accounts Payable Accounts in your filtered or un-filtered list in Excel (.xlsx only) or CSV type
  • will export all Accounts visible, with the current column layout and sort order
  • click   Export
  • choose the location File Name, and Save as type 
  • Save
    
  • option to Open File right away
  • from excel, make any changes or build any desired formulas
• Print (see Accounts Payable - Reports)