--- title: ACCOUNTS PAYABLE - New Transaction description:   --- [Skip to content](https://cs.geminilogic.com/en/manual/accounts-payable-new-transaction#main-content) English Show submenu for translations [New Ticket](https://cs.geminilogic.com/en/manual/kb-tickets/new?hsLang=en) [Customer portal](https://cs.geminilogic.com/tickets-view?hsLang=en) ![Gemini-Logic-Logo (1).png\]](https://cs.geminilogic.com/hs-fs/hubfs/Gemini-Logic-Logo%20(1).png?height=40&name=Gemini-Logic-Logo%20(1).png) - Home - Products - Pricing - Blog - Company Open main navigation Close main navigation - Home - Products - Pricing - Blog - Company - English Show submenu for translations - [New Ticket](https://cs.geminilogic.com/en/manual/kb-tickets/new) - [Customer portal](https://cs.geminilogic.com/tickets-view) - [Go to Gemini Logic](https://www.geminilogic.com/) [Go to Gemini Logic](https://www.geminilogic.com/) Search the User Manual - There are no suggestions because the search field is empty. 1. 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[Spire User Manual - Accounts Payable](https://cs.geminilogic.com/en/manual/spire-user-manual-accounts-payable?hsLang=en) # ACCOUNTS PAYABLE - New Transaction ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-06-50-49-76-AM.png?width=50&height=50&name=image-png-Sep-01-2022-06-50-49-76-AM.png) - **Access** - - Accounts Payable  List            ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-May-21-2023-12-43-19-5778-PM.png?width=482&height=220&name=image-png-May-21-2023-12-43-19-5778-PM.png) - - Accounts Payable Details            ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-May-21-2023-12-47-55-1338-PM.png?width=195&height=299&name=image-png-May-21-2023-12-47-55-1338-PM.png) - click ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-06-50-49-76-AM.png?width=17&name=image-png-Sep-01-2022-06-50-49-76-AM.png) **New** - - select **Type** from the drop-down list:                    ![APTransactionTypeList](https://cs.geminilogic.com/hs-fs/hubfs/APTransactionTypeList.png?width=105&height=85&name=APTransactionTypeList.png) - - choose Vendor - **![RadialButtonBlue](https://cs.geminilogic.com/hs-fs/hubfs/RadialButtonBlue.png?width=16&height=16&name=RadialButtonBlue.png) Existing Vendor** allows you to browse for or type in the Vendor - **![RadialButtonBlue](https://cs.geminilogic.com/hs-fs/hubfs/RadialButtonBlue.png?width=16&height=16&name=RadialButtonBlue.png) One Time Vendor** will auto-create a new Vendor using the numbering sequence established in Edit \> Company Settings \> Sequence Numbers \> **Vendor No** (see also [Accounts Payable - New Payment](https://cs.geminilogic.com/en/manual/accounts-payable-new-payment?hsLang=en)) and will post the Invoice and Cheque at once ![APTransaction](https://cs.geminilogic.com/hs-fs/hubfs/APTransaction.png?width=319&height=416&name=APTransaction.png) - enter or select **Date** - option to enter a **Reference no.** - option to identify a **Purchase no.** - system will auto-generate the **Transaction no.** which cannot be changed - **Terms** as established in Vendor Details (see **Vendors**), or select an alternate Term for this transaction - accept or change **Due date** - accept or change the **Expense Account** designated in Vendor setup - option to enter a **Memo** - enter **Total** including taxes and the system will back out the taxes - **Taxes** - option to change / delete tax amounts calculated out of the **Total** - tax settings are established in Vendor \> Addresses \> Taxes (see **Vendors**) - **select** from ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-01-2022-06-54-21-36-AM.png?width=22&name=image-png-Sep-01-2022-06-54-21-36-AM.png) **Post** / **Post and Review GL** (or Alt+s) ![PostPostReview](https://cs.geminilogic.com/hs-fs/hubfs/PostPostReview.png?width=209&height=68&name=PostPostReview.png) - User Settings for this selection - Edit \> User Settings \> Accounts Receivable \> **Modify GL Transaction** / **Modify Transactions by Default**                    **![](https://cs.geminilogic.com/hubfs/image-png-Sep-01-2022-06-55-41-82-AM.png)** - - - - ![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png) ![PostReviewPost](https://cs.geminilogic.com/hs-fs/hubfs/PostReviewPost.png?width=175&height=71&name=PostReviewPost.png) - ![CheckBoxUnchecked-1](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxUnchecked-1.png?width=16&height=16&name=CheckBoxUnchecked-1.png) ![PostPostReview](https://cs.geminilogic.com/hs-fs/hubfs/PostPostReview.png?width=209&height=68&name=PostPostReview.png)   - [Spire Systems - General Knowledge Base](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#main-content) - [Tips and Tricks](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#tips-and-tricks) - [Spire Administration - General Ledger](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#spire-administration-general-ledger) - [Spire Administration - Sales](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#spire-administration-sales) - [Spire Administration - Inventory](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#spire-administration-inventory) - [Analytics for Spire](https://cs.geminilogic.com/en/manual/analytics-for-spire?hsLang=en) - [Spire User Manual - System Overview](https://cs.geminilogic.com/en/manual/spire-user-manual-system-overview?hsLang=en) - [Spire User Manual - User Settings](https://cs.geminilogic.com/en/manual/spire-user-manual-user-settings?hsLang=en) - [Spire User Manual - Vendors](https://cs.geminilogic.com/en/manual/spire-user-manual-vendors?hsLang=en) - [Spire User Manual - Inventory](https://cs.geminilogic.com/en/manual/spire-user-manual-inventory?hsLang=en#main-content) - [Pricing](https://cs.geminilogic.com/en/manual/spire-user-manual-inventory?hsLang=en#pricing) - [Spire User Manual - Price Matrix](https://cs.geminilogic.com/en/manual/spire-user-manual-price-matrix?hsLang=en) - [Spire User Manual - Purchase Orders](https://cs.geminilogic.com/en/manual/spire-user-manual-purchase-orders?hsLang=en) - [Spire User Manual - Sales Orders](https://cs.geminilogic.com/en/manual/spire-user-manual-sales-orders?hsLang=en) - [Spire User Manual - Keyboard Shortcuts](https://cs.geminilogic.com/en/manual/spire-user-manual-keyboard-shortcuts?hsLang=en) - [Spire User Manual - Company Settings](https://cs.geminilogic.com/en/manual/spire-user-manual-company-settings?hsLang=en) - [Spire User Manual - New Instal/Company Setup](https://cs.geminilogic.com/en/manual/spire-user-manual-new-instal-company-setup?hsLang=en) - [Spire User Manual - General Ledger](https://cs.geminilogic.com/en/manual/spire-user-manual-general-ledger?hsLang=en) - [Spire User Manual - Accounts Receivable](https://cs.geminilogic.com/en/manual/spire-user-manual-accounts-receivable?hsLang=en) - [Spire User Manual - Accounts Payable](https://cs.geminilogic.com/en/manual/spire-user-manual-accounts-payable?hsLang=en) - [Spire User Manual - Payroll](https://cs.geminilogic.com/en/manual/spire-user-manual-payroll?hsLang=en) - [Spire User Manual - Production Manager](https://cs.geminilogic.com/en/manual/spire-user-manual-production-manager?hsLang=en) - [Spire User Manual - Service Manager](https://cs.geminilogic.com/en/manual/spire-user-manual-service-manager?hsLang=en) - [Spire User Manual - User Defined Fields](https://cs.geminilogic.com/en/manual/spire-user-manual-user-defined-fields?hsLang=en) - [Spire User Manual - Job Costing](https://cs.geminilogic.com/en/manual/spire-user-manual-job-costing?hsLang=en) - [HubSpot](https://cs.geminilogic.com/en/manual/hubspot?hsLang=en#main-content) - [Updates](https://cs.geminilogic.com/en/manual/hubspot?hsLang=en#updates) - [Gemini Logic](https://cs.geminilogic.com/en/manual/gemini-logic?hsLang=en) - [Shipping](https://cs.geminilogic.com/en/manual/shipping?hsLang=en) - [Sales Taxes](https://cs.geminilogic.com/en/manual/sales-taxes?hsLang=en) - [Spire User Manual](https://cs.geminilogic.com/en/manual/spire-user-manual?hsLang=en#main-content) - [Customers](https://cs.geminilogic.com/en/manual/spire-user-manual?hsLang=en#customers) - Home - Products - Pricing - Blog - Company [![Chill listening crop-3](https://cs.geminilogic.com/hs-fs/hubfs/Gemini%20Logic%20-%20Black-1.png?width=77&height=24&name=Gemini%20Logic%20-%20Black-1.png "Chill listening crop-3")](https://www.geminilogic.com/) Gemini Logic Copyright © 2026, 9858733 Canada Inc. 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