ACCOUNTS PAYABLE - New Transaction

• Access

• • Accounts Payable  List

• • Accounts Payable Details

• click New

• • select Type from the drop-down list:

• • choose Vendor
    • Existing Vendor allows you to browse for or type in the Vendor
    • One Time Vendor will auto-create a new Vendor using the numbering sequence established in Edit > Company Settings > Sequence Numbers > Vendor No (see also Accounts Payable - New Payment) and will post the Invoice and Cheque at once
      
  • enter or select Date
  • option to enter a Reference no.
  • option to identify a Purchase no.
  • system will auto-generate the Transaction no. which cannot be changed
  • Terms as established in Vendor Details (see Vendors), or select an alternate Term for this transaction
  • accept or change Due date
  • accept or change the Expense Account designated in Vendor setup
  • option to enter a Memo
  • enter Total including taxes and the system will back out the taxes
  • Taxes - option to change / delete tax amounts calculated out of the Total - tax settings are established in Vendor > Addresses > Taxes (see Vendors)
  • select from Post / Post and Review GL (or Alt+s)
    • User Settings for this selection - Edit > User Settings > Accounts Receivable > Modify GL Transaction / Modify Transactions by Default