--- title: INVENTORY - Communications Tab description: Document or schedule or attach a Communication / Note / Alert on a record or event for this Inventory item --- [Skip to content](https://cs.geminilogic.com/en/manual/inventory-communications#main-content) English Show submenu for translations [New Ticket](https://cs.geminilogic.com/en/manual/kb-tickets/new?hsLang=en) [Customer portal](https://cs.geminilogic.com/tickets-view?hsLang=en) ![Gemini-Logic-Logo (1).png\]](https://cs.geminilogic.com/hs-fs/hubfs/Gemini-Logic-Logo%20(1).png?height=40&name=Gemini-Logic-Logo%20(1).png) - Home - Products - Pricing - Blog - Company Open main navigation Close main navigation - Home - Products - Pricing - Blog - Company - English Show submenu for translations - [New Ticket](https://cs.geminilogic.com/en/manual/kb-tickets/new) - [Customer portal](https://cs.geminilogic.com/tickets-view) - [Go to Gemini Logic](https://www.geminilogic.com/) [Go to Gemini Logic](https://www.geminilogic.com/) Search the User Manual - There are no suggestions because the search field is empty. 1. 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[Spire User Manual - Inventory](https://cs.geminilogic.com/en/manual/spire-user-manual-inventory?hsLang=en) # INVENTORY - Communications Tab ## Document or schedule or attach a Communication / Note / Alert on a record or event for this Inventory item **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-May-11-2023-11-07-03-6791-AM.png?width=50&height=50&name=image-png-May-11-2023-11-07-03-6791-AM.png)![InventoryCommunicationsTab-1](https://cs.geminilogic.com/hs-fs/hubfs/InventoryCommunicationsTab-1.png?width=688&height=163&name=InventoryCommunicationsTab-1.png)** - red lettering indicates there is a Communication present - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-01-2022-05-37-40-93-PM.png) Refresh** to load any Communication / Attachment that may have been added since last refresh and that may not be displaying on this list - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-01-2022-05-37-50-99-PM.png?width=138&name=image-png-Aug-01-2022-05-37-50-99-PM.png) Communications List Filters / Search / Customization** - see [Inventory List Customization](https://cs.geminilogic.com/en/manual/inventory_access-list-functionality?hsLang=en#InventoryListFilters) - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-01-2022-05-38-29-16-PM.png) Export** selected Communications in .xlsx or .csv format - see Inventory - [Export](https://cs.geminilogic.com/en/manual/inventory-export?hsLang=en) - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-01-2022-05-38-37-27-PM.png) New** **Communication** / **Attachment** for this Inventory item ![InventoryNote](https://cs.geminilogic.com/hs-fs/hubfs/InventoryNote.png?width=573&height=295&name=InventoryNote.png) - option to ![CommunicationInsertDateTime](https://cs.geminilogic.com/hs-fs/hubfs/CommunicationInsertDateTime.png?width=25&height=25&name=CommunicationInsertDateTime.png) **Insert Date/Time** into the message body - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-01-2022-05-38-56-05-PM.png) Add Attachment**(s) of any file type which will copy the file to C:\\ProgramData\\Spire\\media - to centralize these files, there is the option to Migrate them onto the Spire Server in C:\\ProgramData\\Spire\\media\\(database name) - **Tools** \> **Migrate Files:**                             ![ToolsMenuMigrateFiles-1](https://cs.geminilogic.com/hs-fs/hubfs/ToolsMenuMigrateFiles-1.png?width=195&height=151&name=ToolsMenuMigrateFiles-1.png)                            ![MigrateFiles-2](https://cs.geminilogic.com/hs-fs/hubfs/MigrateFiles-2.png?width=221&height=135&name=MigrateFiles-2.png) - - - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-01-2022-05-39-01-38-PM.png)Add Link** for a URL or file not in the centralized location mentioned above - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-01-2022-05-39-06-93-PM.png) Open Related** (in this case, the Inventory record) - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-01-2022-05-39-13-49-PM.png) Mark Completed** to insert the current logon date in the **Completed Date** field so this alert no longer pops up - enter **Subject** - option to select a **Type** from a preset list or add a ![](https://cs.geminilogic.com/hubfs/image-png-Aug-01-2022-05-39-23-39-PM.png) **New** one on-the-fly from the browse list:                          ![InventoryCommunicationsTypesList](https://cs.geminilogic.com/hs-fs/hubfs/InventoryCommunicationsTypesList.png?width=335&height=147&name=InventoryCommunicationsTypesList.png) - - - option to enter an expanded message in the body - **Assigned To** any user in the system - **Due Date** (triggered by system date, not logon date) - schedule the message to: - pop up at the Assigned User’s logon:                                ![InventoryCommunicationPopup](https://cs.geminilogic.com/hs-fs/hubfs/InventoryCommunicationPopup.png?width=388&height=103&name=InventoryCommunicationPopup.png) - - - - - view all scheduled Alerts in Tools \> **View Notes Due Today** - display a yellow banner when this Inventory record is opened                               ![InventoryBannerYellow](https://cs.geminilogic.com/hs-fs/hubfs/InventoryBannerYellow.png?width=569&height=95&name=InventoryBannerYellow.png) - - - - display on the Assigned User’s Calendar, where the Communication can be viewed and accessed, with view options: ![InventoryCommunicationCalendar](https://cs.geminilogic.com/hs-fs/hubfs/InventoryCommunicationCalendar.png?width=688&height=177&name=InventoryCommunicationCalendar.png) - - - - - Show Modules to select which Modules you wish to see Communications for, based on which Modules your User Settings allow - **Show Users** to select which User’s entries you wish to see in your Calendar - activate in User setting **View All Calendars** (each User’s entries will be a different colour) ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Apr-19-2023-07-07-36-7771-PM.png?width=334&height=146&name=image-png-Apr-19-2023-07-07-36-7771-PM.png) - **![CheckBoxChecked](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxChecked.png?width=16&height=16&name=CheckBoxChecked.png) Show Unassigned** to also see entries not assigned to any User (Unassigned entries will be black) - **![CheckBoxChecked](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxChecked.png?width=16&height=16&name=CheckBoxChecked.png) Show Completed** to display all Calendar entries marked as **[Completed](https://cs.geminilogic.com/en/manual/inventory-communications#InventoryMarkCompleted)** - **Number** - option to sequence the communication for sorting in Filters and Reports - **Completed Date** - enter any date here to stop notification - **![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png) Print** - select which Sales or Purchase Order form the message is to print on from the **Where** drop-down list                                       ![InventoryCommunicationPrintWhereList](https://cs.geminilogic.com/hs-fs/hubfs/InventoryCommunicationPrintWhereList.png?width=128&height=180&name=InventoryCommunicationPrintWhereList.png)                                ![InventoryCommunicationPrintPickTicket-1](https://cs.geminilogic.com/hs-fs/hubfs/InventoryCommunicationPrintPickTicket-1.png?width=566&height=485&name=InventoryCommunicationPrintPickTicket-1.png) - - - - ![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png) **Alert** will cause: - a red banner to display when this Inventory record is opened                                  ![InventoryBannerRed](https://cs.geminilogic.com/hs-fs/hubfs/InventoryBannerRed.png?width=551&height=87&name=InventoryBannerRed.png) - - - - - activate a pop-up message when the Inventory item is used in a Sales or Purchase Order:                                     ![InventoryCommunicationAlertPopup](https://cs.geminilogic.com/hs-fs/hubfs/InventoryCommunicationAlertPopup.png?width=384&height=91&name=InventoryCommunicationAlertPopup.png) - - - - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-01-2022-05-41-31-81-PM.png) Save** or **![](https://cs.geminilogic.com/hubfs/image-png-Aug-01-2022-05-41-37-39-PM.png)**  **Save and Close** or  ![](https://cs.geminilogic.com/hubfs/image-png-Aug-01-2022-05-41-43-25-PM.png) **Save and Create New** - - the Communication will also display in the **Communications** module where you have access to the following: ![CommunicationsList-2](https://cs.geminilogic.com/hs-fs/hubfs/CommunicationsList-2.png?width=688&height=168&name=CommunicationsList-2.png) - - - **![CommunicationMarkCompletedCheckMark](https://cs.geminilogic.com/hs-fs/hubfs/CommunicationMarkCompletedCheckMark.png?width=26&height=21&name=CommunicationMarkCompletedCheckMark.png) Mark Completed** to insert the current logon date in the **Completed Date** field so the alert no longer pops up for the selected Communication(s) - - - ![](https://cs.geminilogic.com/hubfs/image-png-Aug-01-2022-05-41-53-30-PM.png) **Open Related** (in this case, the Inventory record) - - - ![](https://cs.geminilogic.com/hubfs/image-png-Aug-01-2022-05-41-58-74-PM.png) **Edit** / ![](https://cs.geminilogic.com/hubfs/image-png-Aug-01-2022-05-42-04-00-PM.png) **Delete** the selected Communication(s) - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-01-2022-05-42-09-96-PM.png) Print** reports (see [Reports](https://cs.geminilogic.com/en/manual/inventory-reports?hsLang=en)) on the selected Communication(s) - right-click to access the Context Menu:                             ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-May-13-2023-10-56-57-9848-AM.png?width=215&height=218&name=image-png-May-13-2023-10-56-57-9848-AM.png)   Note that the colour of the banner displayed indicates the ‘status’ of the note: - Yellow - a date has been entered - Red - ‘Alert’ has been checked - Blue - no date has been entered, and ‘Alert' has not been checked - [Spire Systems - General Knowledge Base](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#main-content) - [Tips and Tricks](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#tips-and-tricks) - [Spire Administration - General Ledger](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#spire-administration-general-ledger) - [Spire Administration - Sales](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#spire-administration-sales) - [Spire Administration - Inventory](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#spire-administration-inventory) - [Analytics for Spire](https://cs.geminilogic.com/en/manual/analytics-for-spire?hsLang=en) - [Spire User Manual - System Overview](https://cs.geminilogic.com/en/manual/spire-user-manual-system-overview?hsLang=en) - 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