--- title: GENERAL LEDGER - Add New GL Account description: Add New GL Account in one of 2 ways --- [Skip to content](https://cs.geminilogic.com/en/manual/general-ledger-add-new-gl-account#main-content) English Show submenu for translations [New Ticket](https://cs.geminilogic.com/en/manual/kb-tickets/new?hsLang=en) [Customer portal](https://cs.geminilogic.com/tickets-view?hsLang=en) ![Gemini-Logic-Logo (1).png\]](https://cs.geminilogic.com/hs-fs/hubfs/Gemini-Logic-Logo%20(1).png?height=40&name=Gemini-Logic-Logo%20(1).png) - Home - Products - Pricing - Blog - Company Open main navigation Close main navigation - Home - Products - Pricing - Blog - Company - English Show submenu for translations - [New Ticket](https://cs.geminilogic.com/en/manual/kb-tickets/new) - [Customer portal](https://cs.geminilogic.com/tickets-view) - [Go to Gemini Logic](https://www.geminilogic.com/) [Go to Gemini Logic](https://www.geminilogic.com/) Search the User Manual - There are no suggestions because the search field is empty. 1. 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[Spire User Manual - General Ledger](https://cs.geminilogic.com/en/manual/spire-user-manual-general-ledger?hsLang=en) # GENERAL LEDGER - Add New GL Account **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-12-59-26-02-AM.png) Add New Account** in one of 2 ways:      1.   **Manually** **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-01-33-92-AM.png)** - - if you have General Ledger Divisions activated (Edit \> Company Settings \> General Ledger \> General tab \> **Enable Divisions**), type or browse from a filtered or unfiltered list for the **Division No** or ![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-00-23-39-AM.png)  **Add** a new Division on-the-fly from the browse list:                ![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-01-44-24-AM.png) - - enter the unique **Account No** - - enter the unique **Name** - if you have **Multi-Currency** enabled (see [Company Settings - Currencies](https://cs.geminilogic.com/en/manual/company-settings-currency?hsLang=en)), type or browse from a filtered or unfiltered list for the **Currency** or   **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-00-44-26-AM.png)Add** a new one on-the-fly from the browse list: ![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-01-56-85-AM.png) - rendering this account **![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png)Inactive** will remove it from all GL Account browse lists in all other modules except in the General Ledger Accounts list - **Details tab** - **Group** assigns the GL Account type (Asset / Liability / Equity / Revenue / Expense) and identifies the heading / total for that section of GL Accounts on financial reports - type in or browse the Groups list - for Groups settings, see [Company Settings - General Ledger](https://cs.geminilogic.com/en/manual/company-settings-general-ledger?hsLang=en) - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-07-01-08-AM.png) Refresh** to load any General Ledger Accounts that may have been created since the last refresh and that may not be displaying on this list                               ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-30-2022-01-08-07-53-AM.png?width=404&height=220&name=image-png-Aug-30-2022-01-08-07-53-AM.png) - - - - ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-30-2022-01-07-21-70-AM.png?width=65&name=image-png-Aug-30-2022-01-07-21-70-AM.png)![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-30-2022-01-07-33-23-AM.png?width=86&name=image-png-Aug-30-2022-01-07-33-23-AM.png) **GL Groups List Customization** - see [General Ledger - GL Accounts List Functionality](https://cs.geminilogic.com/en/manual/general-ledger-accounts-list-functionality?hsLang=en) - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-08-28-35-AM.png) Export** **GL Groups** List in Excel (.xlsx only) or CSV format - option to ![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-08-42-36-AM.png) **Edit** the selected GL Group - option to ![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-08-48-70-AM.png) **Delete** the selected GL Group if there are no GL Accounts associated with it - **Type** will be automatically assigned dependent on the **Group** selected - **Subgroup** offers the ability to print sub-totals for the Subgroup's GL Accounts - option to type in or browse for the **Subgroup** list - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-07-01-08-AM.png) Refresh** to load any new GL Subgroups in the list - **![image-png-Aug-30-2022-01-07-21-70-AM](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-30-2022-01-07-21-70-AM.png?width=65&name=image-png-Aug-30-2022-01-07-21-70-AM.png)![image-png-Aug-30-2022-01-07-33-23-AM](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-30-2022-01-07-33-23-AM.png?width=83&name=image-png-Aug-30-2022-01-07-33-23-AM.png) GL Subgroups List Customization** - see [General Ledger - GL Accounts List Functionality](https://cs.geminilogic.com/en/manual/general-ledger-accounts-list-functionality?hsLang=en) - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-08-21-19-AM.png) Export GL Subgroups** List in Excel (.xlsx only) or CSV format - see [General Ledger - Accounts Export](https://cs.geminilogic.com/en/manual/general-ledger-accounts-list-functionality?hsLang=en#GLAccountsExport) - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-11-43-07-AM.png) Add** GL Subgroup - access Subgroups from 1 of 2 places:                                              1.   from the browse list                                          ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-30-2022-01-11-35-18-AM.png?width=322&height=177&name=image-png-Aug-30-2022-01-11-35-18-AM.png)                                            2. from Edit \> Company Settings \> General Ledger \> Subgroups tab                                         ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-May-17-2023-08-45-18-1560-PM.png?width=522&height=244&name=image-png-May-17-2023-08-45-18-1560-PM.png)                                        ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-30-2022-01-12-56-18-AM.png?width=297&height=213&name=image-png-Aug-30-2022-01-12-56-18-AM.png) - - - - - - enter **Subgroup** code - enter Subgroup **Name** - how it will print on financial reports - assign the **Group** that this Subgroup will print in - **Suppress Accounts ![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png)**  to activate the suppression option at the time of printing: - **![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png) Show Details** will print each GL Account balance plus the Subgroup total - ![CheckBoxUnchecked-1](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxUnchecked-1.png?width=16&height=16&name=CheckBoxUnchecked-1.png) **Show Details** will print only the Subgroup total                                                ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-May-17-2023-08-49-21-0400-PM.png?width=502&height=165&name=image-png-May-17-2023-08-49-21-0400-PM.png) - - - - - - option to ![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-10-39-38-AM.png) **Edit** the selected GL Subgroup - option to ![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-10-33-65-AM.png) **Delete** the selected GL Subgroup if there are no GL Accounts associated with it - - - - - **GIFI Account** (General Index of Financial Information) identifies the GL Account for net filing of Corporate Tax - check with your Accountant to see if this is necessary - **Normal balance** indicate whether this GL Account usually has a Debit balance or Credit balance - **![RadialButtonBlue](https://cs.geminilogic.com/hs-fs/hubfs/RadialButtonBlue.png?width=16&height=16&name=RadialButtonBlue.png) Debit** - if the GL Account has a credit balance, it will print on financial reports with brackets around it (ie: $3,000.00) - **![RadialButtonBlue](https://cs.geminilogic.com/hs-fs/hubfs/RadialButtonBlue.png?width=16&height=16&name=RadialButtonBlue.png) Credit** - if the GL Account has a debit balance, it will print on financial reports with brackets around it (ie: $3,000.00)…. - - - - - - Note -- A situation that puts this utility to use is GST / HST where you have Input Credits typically in the Assets section of the Balance Sheet. Though it is typically in a debit position, if you identify it as a Credit Normal Balance, it will print with brackets around it, indicating it is opposite to the GST / HST Collected account balance. - **![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png) Sales Account** - available if you are creating a GL Account that is assigned to a Revenue Group, this will render the account used in the calculation of Margins and Profits in sales analysis reports - ie: Sales revenue would always be Sales Accounts, but Interest revenue would not - **![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png) Bank Account** - available if you are creating a GL Account that is assigned to an Asset Group, this setting will render the account available for selection from Accounts Payable when selecting which bank to run the cheque / payment from)  \- also opens up the **Cheque sequence** box for you to put in the next cheque number - **![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png) Revalue** - if different **Currency** has been selected for this account, you can determine if this GL Account will be included in account Revaluations - **EFT Settings** tab (if this GL Account is being used for EFT) ![GLAccountEFTSettingsTab-2](https://cs.geminilogic.com/hs-fs/hubfs/GLAccountEFTSettingsTab-2.png?width=434&height=365&name=GLAccountEFTSettingsTab-2.png) - establish this GL Account as a ![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png) **Bank Account** (Details tab) - choose the format:                                             ![GLAccountEFTSettingsFormatList](https://cs.geminilogic.com/hs-fs/hubfs/GLAccountEFTSettingsFormatList.png?width=235&height=112&name=GLAccountEFTSettingsFormatList.png) - - - - - set EFT Configuration (as determined by the format chosen above)  - **File Creation Number** of your choice - check with your bank on the balance of these configuration settings - **Transactions** tab - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-18-36-49-AM.png) Refresh** to load any GL Transactions that may have been created since the last refresh and that may not be displaying on this list - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-30-2022-01-18-42-49-AM.png?width=62&name=image-png-Aug-30-2022-01-18-42-49-AM.png)![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-30-2022-01-18-51-72-AM.png?width=86&name=image-png-Aug-30-2022-01-18-51-72-AM.png) GL Transactions List Functionality** - see [General Ledger - GL Accounts List Functionality](https://cs.geminilogic.com/en/manual/general-ledger-accounts-list-functionality?hsLang=en)**![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-19-35-00-AM.png)** - Transactions **Context Menu** - right-click on any line(s) to access ![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-19-40-35-AM.png) - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-19-46-04-AM.png) Export** General Transactions in Excel (.xlsx only) or CSV format - see [General Ledger - Accounts Export](https://cs.geminilogic.com/en/manual/general-ledger-accounts-list-functionality?hsLang=en#GLAccountsExport) - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-19-51-90-AM.png) Print** from available reports for GL Transaction(s) selected (see [General Ledger - Reports](https://cs.geminilogic.com/en/manual/general-ledger-reports?hsLang=en)) - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-19-59-79-AM.png) View** selected transaction (or double-click on the line) - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-20-06-15-AM.png) View Source** to see the Purchase Order or Sales Order this transaction resulted from - **Balances tab ![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-20-18-24-AM.png)** - monthly balance - monthly ![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-20-28-25-AM.png)  net activity for next year (2017 here), this year (2016 here), and last year (2015 here) - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-20-48-16-AM.png) View** the transactions in the selected fiscal period (or double-click on the period)                                   ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-May-17-2023-09-10-25-3090-PM.png?width=551&height=163&name=image-png-May-17-2023-09-10-25-3090-PM.png) - - - - - - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-20-53-62-AM.png) View** the selected transaction - - - - - - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-20-59-35-AM.png) View Source** to see the Purchase Order or Sales Order this transaction resulted from - - - - - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-21-05-66-AM.png) Foreign Currency** toggle to view Foreign Currency balances in a Foreign Currency GL Account - **History tab** - view balances / transactions for fiscal years prior to Last Year ![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-21-24-72-AM.png) - double-click any period to view Balances with ability to further drill down to transactions ![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-21-29-52-AM.png) - **Communications** tab - see [General Ledger - GL Account Communications](https://cs.geminilogic.com/en/manual/general-ledger-gl-account-communications?hsLang=en) - - - - **User Defined tab** allows addition of custom fields for use in filters, searches, forms and reports - see [User Defined Fields](https://cs.geminilogic.com/en/manual/user-defined-fields-add-edit-fields?hsLang=en)**![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-29-58-95-AM.png)** - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-29-35-58-AM.png) Edit / ![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-29-31-05-AM.png)**  **Delete** (provided there is no balance and no transactions) the selected GL Account(s) - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-30-08-48-AM.png) Print** from selected reports for GL Account(s) selected - see [General Ledger - Reports](https://cs.geminilogic.com/en/manual/general-ledger-reports?hsLang=en)      2.   ![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-30-32-16-AM.png) **Copy New Account from an Existing Account![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Aug-30-2022-01-31-11-37-AM.png?width=652&name=image-png-Aug-30-2022-01-31-11-37-AM.png)** - - from the General Ledger \> Accounts tab select the GL Account you wish to copy from - click ![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-31-46-46-AM.png) **Copy** - make necessary changes in your new GL Account ![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-31-20-66-AM.png) - - **![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-31-53-18-AM.png) Save** or ![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-31-59-25-AM.png) **Save and Close** or ![](https://cs.geminilogic.com/hubfs/image-png-Aug-30-2022-01-32-03-26-AM.png) **Save and Create New** - [Spire Systems - 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