Spire User Manual - Payroll
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      PAYROLL - Timecard Batches List Access / Functionality

      Timecards list functionality overview

       

        • Access 
          • Payroll Text Menu > Payroll
                 
          • Module List > Timecard Batches tab
               
          • Employee > Timecards tab
               
             
        • Edit / View a Timecard Batch or Timecard
          • from the Timecard Batch List select the desired batch then click   Edit -or- double-click the batch line to open it
                   
          • select the Timecard you want to view / edit, and make any changes if it’s unposted
          • Add a new Timecard to an existing Batch, posted or not:
            • scroll down to the bottom of the Employee list in the Timecard batch and click into the Employee field in the next blank line
                         
            • fill in Employee No and the rest of the information outlined in the previous section
          •   Open Employee in the selected Timecard to view / change their details
          • Post Timecards - All / Selected (either option will only post the unposted Timecards, it will not re-post Timecards previously posted)
            • Print Dialogue box will pop to select which paycheque form(s) you wish to use
                       
            • once posted, the list will display Cheque number, GL Transaction # and                CheckBoxCheckedBlue Posted indicator:
                              TimecardBatchPosted
          • Void Timecards to reverse Timecard(s) selected, and the associated General Ledger transaction
          •   Export EFT (see Payroll - Direct Deposit)
          • View Transaction for the Posted Timecard selected (User Settings permitting)
          • option to Change Pay Periods for the batch (un-posted Timecards only)
          •   Show UDF (User Defined Fields) - see User Defined Fields
          • Save or Save Close to save and access Timecard(s) again later
        • Delete the selected unposted Timecard Batch(es)
        • Print or Print Selected Timecards from the list, filtered (see Filters page 1) or un-filtered, for related reports and paycheques (see Payroll - Reports)