--- title: PAYROLL - Timecard Batches List Access / Functionality description: Timecards list functionality overview --- [Skip to content](https://cs.geminilogic.com/en/manual/payroll-timecard-batches-list-access-functionality#main-content) English Show submenu for translations [New Ticket](https://cs.geminilogic.com/en/manual/kb-tickets/new?hsLang=en) [Customer portal](https://cs.geminilogic.com/tickets-view?hsLang=en) ![Gemini-Logic-Logo (1).png\]](https://cs.geminilogic.com/hs-fs/hubfs/Gemini-Logic-Logo%20(1).png?height=40&name=Gemini-Logic-Logo%20(1).png) - Home - Products - Pricing - Blog - Company Open main navigation Close main navigation - Home - Products - Pricing - Blog - Company - English Show submenu for translations - [New Ticket](https://cs.geminilogic.com/en/manual/kb-tickets/new) - [Customer portal](https://cs.geminilogic.com/tickets-view) - [Go to Gemini Logic](https://www.geminilogic.com/) [Go to Gemini Logic](https://www.geminilogic.com/) Search the User Manual - There are no suggestions because the search field is empty. 1. 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[Spire User Manual - Payroll](https://cs.geminilogic.com/en/manual/spire-user-manual-payroll?hsLang=en) # PAYROLL - Timecard Batches List Access / Functionality ## Timecards list functionality overview ### ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-04-2022-08-15-32-39-PM.png?width=50&height=46&name=image-png-Sep-04-2022-08-15-32-39-PM.png) - **Access**  - Payroll Text Menu \> Payroll          ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-04-2022-08-23-01-69-PM.png?width=232&height=282&name=image-png-Sep-04-2022-08-23-01-69-PM.png) - - Module List \> Timecard Batches tab         ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-May-24-2023-11-52-12-6173-AM.png?width=640&height=254&name=image-png-May-24-2023-11-52-12-6173-AM.png) - - Employee \> Timecards tab        ![](https://cs.geminilogic.com/hubfs/image-png-May-24-2023-11-51-16-2139-AM.png) - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-04-2022-08-23-46-63-PM.png?width=57&name=image-png-Sep-04-2022-08-23-46-63-PM.png)![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-04-2022-08-23-52-89-PM.png?width=75&name=image-png-Sep-04-2022-08-23-52-89-PM.png) Timecard Batch List Filter / Search / Customize** - see [Employee List - Access / List Functionality](https://cs.geminilogic.com/en/manual/payroll-employee-list?hsLang=en) - Timecard Batches List **Context Menu** - right-click on any line to display       ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-04-2022-08-24-26-93-PM.png?width=133&height=185&name=image-png-Sep-04-2022-08-24-26-93-PM.png) - **![](https://cs.geminilogic.com/hubfs/image-png-Sep-04-2022-08-24-49-94-PM.png) Export Timecard Batches** - see [Employee List - Access / List Functionality](https://cs.geminilogic.com/en/manual/payroll-employee-details?hsLang=en#EmployeeExport) - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-04-2022-08-24-59-61-PM.png?width=20&name=image-png-Sep-04-2022-08-24-59-61-PM.png) New Timecard Batch** - see [Payroll - New Timecard Batch](https://cs.geminilogic.com/en/manual/payroll-new-timecard-batch?hsLang=en) - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-04-2022-08-36-35-11-PM.png?width=19&name=image-png-Sep-04-2022-08-36-35-11-PM.png) Edit** / **View** a Timecard Batch or Timecard - from the Timecard Batch List select the desired batch then click ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-04-2022-08-36-46-41-PM.png?width=17&name=image-png-Sep-04-2022-08-36-46-41-PM.png) **Edit** -or- double-click the batch line to open it            ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Jun-05-2023-10-11-33-5323-PM.png?width=579&height=229&name=image-png-Jun-05-2023-10-11-33-5323-PM.png) - - select the Timecard you want to view / edit, and make any changes if it’s unposted - **Add** a new Timecard to an existing Batch, posted or not: - scroll down to the bottom of the Employee list in the Timecard batch and click into the **Employee** field in the next blank line                   ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-May-24-2023-05-38-31-7090-PM.png?width=347&height=298&name=image-png-May-24-2023-05-38-31-7090-PM.png) - - - fill in **Employee No** and the rest of the information outlined in the previous section - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-04-2022-08-37-18-09-PM.png?width=20&name=image-png-Sep-04-2022-08-37-18-09-PM.png) Open Employee** in the selected Timecard to view / change their details - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-04-2022-08-37-27-14-PM.png?width=22&name=image-png-Sep-04-2022-08-37-27-14-PM.png) Post Timecards** - **All** / **Selected** (either option will only post the unposted Timecards, it will not re-post Timecards previously posted) - Print Dialogue box will pop to select which paycheque form(s) you wish to use                 ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-04-2022-08-38-09-63-PM.png?width=439&height=312&name=image-png-Sep-04-2022-08-38-09-63-PM.png) - - - once posted, the list will display **Cheque** number, GL **Transaction** # and                ![CheckBoxCheckedBlue](https://cs.geminilogic.com/hs-fs/hubfs/CheckBoxCheckedBlue.png?width=16&height=16&name=CheckBoxCheckedBlue.png) **Posted** indicator:                       ![TimecardBatchPosted](https://cs.geminilogic.com/hs-fs/hubfs/TimecardBatchPosted.png?width=429&height=317&name=TimecardBatchPosted.png) - - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-04-2022-08-38-56-64-PM.png?width=17&name=image-png-Sep-04-2022-08-38-56-64-PM.png) Void Timecards** to reverse Timecard(s) selected, and the associated General Ledger transaction - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-04-2022-08-41-30-89-PM.png?width=20&name=image-png-Sep-04-2022-08-41-30-89-PM.png) Export EFT** (see [Payroll - Direct Deposit](https://cs.geminilogic.com/en/manual/payroll-direct-deposit?hsLang=en)) - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-04-2022-08-41-39-52-PM.png?width=19&name=image-png-Sep-04-2022-08-41-39-52-PM.png) View Transaction** for the Posted Timecard selected (User Settings permitting) - option to ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-04-2022-08-42-01-62-PM.png?width=18&name=image-png-Sep-04-2022-08-42-01-62-PM.png) **Change Pay Periods** for the batch (un-posted Timecards only)![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-04-2022-08-42-11-55-PM.png?width=291&height=154&name=image-png-Sep-04-2022-08-42-11-55-PM.png) - **![](https://cs.geminilogic.com/hubfs/image-png-Sep-04-2022-08-42-16-62-PM.png) Show UDF** (User Defined Fields) - see [User Defined Fields](https://cs.geminilogic.com/en/manual/user-defined-fields-add-edit-fields?hsLang=en) - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-04-2022-08-42-28-29-PM.png?width=17&name=image-png-Sep-04-2022-08-42-28-29-PM.png) Save** or ![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-04-2022-08-42-35-51-PM.png?width=17&name=image-png-Sep-04-2022-08-42-35-51-PM.png) **Save Close** to save and access Timecard(s) again later - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-04-2022-08-43-13-10-PM.png?width=17&name=image-png-Sep-04-2022-08-43-13-10-PM.png) Delete** the selected unposted Timecard Batch(es) - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-04-2022-08-43-21-63-PM.png?width=19&name=image-png-Sep-04-2022-08-43-21-63-PM.png) Print** or ![](https://cs.geminilogic.com/hubfs/image-png-Sep-04-2022-08-43-33-59-PM.png) **Print Selected** Timecards from the list, filtered (see Filters page 1) or un-filtered, for related reports and paycheques (see [Payroll - Reports](https://cs.geminilogic.com/en/manual/payroll-reports?hsLang=en)) - **![](https://cs.geminilogic.com/hs-fs/hubfs/image-png-Sep-04-2022-08-45-12-90-PM.png?width=23&name=image-png-Sep-04-2022-08-45-12-90-PM.png) Direct Deposit** - see [Payroll Direct Deposit](https://cs.geminilogic.com/en/manual/payroll-direct-deposit?hsLang=en) - [Spire Systems - General Knowledge Base](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#main-content) - [Tips and Tricks](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#tips-and-tricks) - [Spire Administration - General Ledger](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#spire-administration-general-ledger) - [Spire Administration - Sales](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#spire-administration-sales) - [Spire Administration - Inventory](https://cs.geminilogic.com/en/manual/spire-systems-general-knowledge-base?hsLang=en#spire-administration-inventory) - [Analytics for Spire](https://cs.geminilogic.com/en/manual/analytics-for-spire?hsLang=en) - [Spire User Manual - System Overview](https://cs.geminilogic.com/en/manual/spire-user-manual-system-overview?hsLang=en) - [Spire User Manual - User Settings](https://cs.geminilogic.com/en/manual/spire-user-manual-user-settings?hsLang=en) - [Spire User Manual - Vendors](https://cs.geminilogic.com/en/manual/spire-user-manual-vendors?hsLang=en) - [Spire User Manual - Inventory](https://cs.geminilogic.com/en/manual/spire-user-manual-inventory?hsLang=en#main-content) - [Pricing](https://cs.geminilogic.com/en/manual/spire-user-manual-inventory?hsLang=en#pricing) - [Spire User Manual - Price Matrix](https://cs.geminilogic.com/en/manual/spire-user-manual-price-matrix?hsLang=en) - [Spire User Manual - Purchase Orders](https://cs.geminilogic.com/en/manual/spire-user-manual-purchase-orders?hsLang=en) - [Spire User Manual - Sales Orders](https://cs.geminilogic.com/en/manual/spire-user-manual-sales-orders?hsLang=en) - [Spire User Manual - Keyboard Shortcuts](https://cs.geminilogic.com/en/manual/spire-user-manual-keyboard-shortcuts?hsLang=en) - [Spire User Manual - Company Settings](https://cs.geminilogic.com/en/manual/spire-user-manual-company-settings?hsLang=en) - [Spire User Manual - New Instal/Company Setup](https://cs.geminilogic.com/en/manual/spire-user-manual-new-instal-company-setup?hsLang=en) - [Spire User Manual - General Ledger](https://cs.geminilogic.com/en/manual/spire-user-manual-general-ledger?hsLang=en) - [Spire User Manual - Accounts Receivable](https://cs.geminilogic.com/en/manual/spire-user-manual-accounts-receivable?hsLang=en) - [Spire User Manual - Accounts Payable](https://cs.geminilogic.com/en/manual/spire-user-manual-accounts-payable?hsLang=en) - [Spire User Manual - Payroll](https://cs.geminilogic.com/en/manual/spire-user-manual-payroll?hsLang=en) - [Spire User Manual - Production Manager](https://cs.geminilogic.com/en/manual/spire-user-manual-production-manager?hsLang=en) - [Spire User Manual - Service Manager](https://cs.geminilogic.com/en/manual/spire-user-manual-service-manager?hsLang=en) - [Spire User Manual - User Defined Fields](https://cs.geminilogic.com/en/manual/spire-user-manual-user-defined-fields?hsLang=en) - 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