ACCOUNTS RECEIVABLE - Details

Process, manage and view AR Transactions and balances

• Navigation arrows take you through AR Accounts on the list, filtered or unfiltered
• Save /   Save and Close any changes made to the Accounts Receivable record
• Open Customer to access or edit any details (see Customers - Add New)
• Apply Finance Charges to this Customer (see AR Finance Charges)
• Open Items tab
  • Refresh to load any Customers that may have been created since last refresh and that may not be displaying on this list
  • Open Items Column Customization - see Accounts Receivable List Column Customization
  • Print from the selection of available reports (see Reports)
  • New Entry - see Accounts Receivable - New Transaction
  • Apply /   Unapply
    • if you flag items in the list, the Apply icon appears for you to link those items together, which results in a group ‘Balance’
    • to Unapply items that have been previously applied:
      • click Show All to view these closed transactions
      • flag the transaction you wish to Unapply from the parent transaction
      • click the down arrow beside   Apply and select Unapply
      • note the Unapplied transaction now carries its own ‘Balance’
  • Payments - see Accounts Receivable - Payment Transactions

• • Void Payment / Transaction - see Accounts Receivable - Void Transactions
  • Refund Cheque allows you to print a cheque to your Customer

• • • once the Refund Cheque transaction (will display as Debit Memo) has been posted, it can be Applied (linked) to another transaction
      
  • option to place any transaction(s) on Hold so that no other transaction can be linked to it, including a payment- Hold can be overridden only by Users whose settings allow
  • Show: Open to display options:
    • Show All Since Last Year (Fiscal) will display all open and closed transactions in the current fiscal year
    • Show All will display all open and closed transactions for the entire AR history
  • Show Credits will toggle the view to show credits (ie: payments) and then all linked debits (ie: invoices) beneath them
  • Expand All / Collapse All will display parent transactions then show all linked transactions underneath it
  • View History displays all records Applied (linked) to the transaction selected
  • View Transaction for transaction selected
  • View Invoice for the selected invoice transaction, if it originated from a Sales Order
  • Edit (User Settings permitting) allows you to make changes to the following fields:

• • • PO No
    • Ship To Name & No
    • Contact
    • Ship Via
    • FOB
    • Oder & Required Date
    • Location (if GL Location Segmentation is active - see General Ledger- Segmentation)
    • Salesperson
    • Territory
    • Profit Center (if GL Profit Center Segmentation is active - see General Ledger- Segmentation)
    • Reference No
  • Reprint Invoice
  • View Transaction

• • Copy this invoice into a new order (see Sales Orders - Add Using Copy )
  • Reverse this invoice by creating a credit sales order (see Sales Orders - Credit Invoices )

• Communications tab - see Accounts Receivable - Communications
• User Defined tab allows you to add unlimited information fields that are not included in the default Spire program, for use in list Filters, Excel exports, and for setting into forms and reports - see User Defined Fields